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Adair Co. Fiscal Court 13 Dec 2016 - Report

In last night's session of Adair Fiscal Court
  • Court handles year-end, year-start matters for Clerk's and Sheriff's fee-based offices
  • Clerk Greer tells court what to expect on check for excess fees
  • Sheriff reports tax collections thus far
  • Joint EDA, as well as joint LCADD appointments approved
  • New hire at Adair 911
  • Jailer's report included with some surprises in full story
  • Reading of roads includes three changes
  • County makes new agreements with Cumberland County and Taylor County
  • Treasurer Melinda Quinn hands Court treasury situation, gets pre-approval for fund transfers
  • Court approves first reading for a traffic safety change for Downtown Nell, District 4
  • And more . . .

Click on headline for details

By Ed Waggener

The Adair County Fiscal Court met in a brief, 30 minute session last night taking care of routine year end and year starting housekeeping items, the most significant of which related to the "fee" offices, the County Court Clerk's and the Sheriff's office. Judge Michael Lee Stephens presided, with all Magistrates, Harold Burton (1), Daryl Flatt (2), Sammy Baker (3), Perry Reeder (4), Billy Dean Coffey (5), Greg Caldwell (6), and Terry Flatt (7) present.

The court approved Adair County Clerk Lisa Greer's 2017 budget, set the maximum amount for her office deputies at $307,707.37 which includes full time salaries and wages, overtime pages, part time salaries and wages, vacation and sick leave, employer match for Social Security/retirement, expense allowance, and training fringe benefit.


She said that Adair County is experiencing an uptick in real estate transfers, and that auto sales are up. Not only is the county a hub for new car sales, with the huge Don Franklin Family Group of dealerships headquartered in the county, but there are some three dozen used car dealers in the county.

Sheriff Moss

The court took care of three annual items for the office of Adair County Sheriff Harrison Moss' office: Approved his 2017 budget, approved the 2017 Sheriff's maximum amount for deputies, and approved the sheriff's advancement bond.

The annual order setting the maximum amount for deputies and assistants for 2017 was set at $395,696 and includes full-time salaries and wages, overtime wages, part time salries and wages, vacation and sick leave and KELFT.

The sheriff's advancement bond will be $150,000, which will be for money to operate the office until funds begin to flow to the office. The advancement money is later repaid to the lending Adair Fiscal Court account from which it is advanced. The money is disbursed each month as needed and is based on the difference between the sheriff's estimated expenses for that month and estimated receipts.

Sheriff reports tax receipts going well

Sheriff Moss reported a total of $765,944.42 taxes collected by his office in November 2016. He said that the year to date, through December 12, 2016, total was $5,196,558.42. He estimated that to be 80% of the total already paid. He said that there should be heavy payments prior to the end of the year as taxpayers rush to avoid January 1 penalties.

Mutual Aid Agreement with Taylor County approved

The court unanimously approved a mutual aid agreement with Taylor County for Disasters and other Related Emergencies. The voice vote was 8-0, on a motion by Magistrate Daryl Flatt (District 2), with a second by Billy Dean Coffey (5), and Harold Burton (1), Sammy Baker (3), Perry Reeder (4), Greg Caldwell (6), and Terry Hadley (7), and CJE Mike Stephens joining in affirming.

Court approves Green River Animal Shelter contract with Cumberland County

The court, on a motion by Perry Reeder, with a second by Harold Burton, made an agreement with Cumberland County to bring dogs and cats to Green River Animal Shelter. Judge Stephens said that Cumberland County Animal Control would not necessarily be bringing all of their strays to the Columbia facility, but might do so. At present, GRAS also takes animals from Green County. Recently, because of high adoption rates and an apparent reduced number of strays in Adair County, the population at Green River Animal Shelter has been greatly reduced, Judge Stephens said, adding that it was thanks in large part to the work of GRAS Director Kim Tucker.

Sharon Payne approved for Lake Cumberland ADD board

The court unanimously approved Sharon Payne for the Lake Cumberland Area Development District Board. She had already been approved by the Columbia City Council for the seat, made vacant by the death of her brother, the late Rev. Joseph Payne. The unanimous voice vote came on a motion by Greg Caldwell, with a second by Terry Hadley.

Court approves Roger Meadows for Columbia-Adair County EDA

In another joint appointment, already approved by the Columbia City Council, the Court approved the appointment of Roger Meadows to the Columbia/Adair County Economic Development Authority. The unanimous voice vote followed a motion by Sammy Baker with a second by Harold Burton.

Derrick Murphy hired for 911

The Court unanimously approved Judge Stephens' recommendation of Derrick Murphy, PT, at $9.60/hour for the Adair 911 Center. His duties will also include mapping/addressing. The 8-0 vote came after a motion by Perry Reeder with a second by Sammy Baker.

Two road changes get first readings

The court unanimously approved two first readings for roads:
  • District 1, Magistrate Daryl Flatt - Extend Wid Road 414 feet. This was done at the request of the White Oak Church, some of whose members preferred the old Wid Road to one over a little bridge, First District Magistrate Daryl Flatt said. The first reading was approved unanimously.
  • District 6, Magistrate Greg Caldwell - Remove Neat Road from County Maintenance. Approved 8-0 on a voice vote.
The court also approved a bus turnaround agreement at 99 Coppage Road in Daryl Flatt's District 2. The voice vote was 8-0.

Court gives first reading for yield sign for Nell community

At Magistrate Perry Reeder's request, and an endorsement from County Road Foreman Terry Corbin, the court approved a first reading for a Yield Sign to be placed at on Chestnut Grove Road at its intersection with Leatherwood Creek Road in the Nell Community. The 8-0 voice vote approving the first reading came on a motion by Perry Reeder, with a second by Daryl Flatt.

Court receives treasurer's report

The court unanimously voted to receive the report of Treasurer Melinda Quinn, who reported a cash balance at the end of November, 2017, of $1,459,113.65.

The court also pre-approved cash transfers, if needed, for the coming month.

Court approves minutes

The court unanimously approved the minutes of the November 1, 2016 Special Called Meeting and of the November 10 Special called meeting.

Road Department reports it's ready for winter storms

Adair County Road Department Foreman Terry Corbin reported that the county road department is in good shape to meet challenges from winter storms. A good salt supply is in, snow plows are ready, and the crew is up to almost any challenge the weather might send Adair County's way.

Committee reports

No committee reports were given at the session. CJE Mike Stephens reminded committee chairs that reports were to be typed and handed in prior to the meetings in time for magistrates to review them prior to meetings.

Jail report approved

Adair County Regional Jailer Joey White reported $128,254.04 in total billings for November 2016, which included $47,104.42/1503 days for Adiar County; $29,345/1071 days Cumberland County; other county $438.76/14 days; Controlled Intake, $7,615.62/243 days; Parole Violator $8,743.86/279 days; Class C Inmates, $1,880.40/60 days; Alternative Sentenced, $2,601.22/83 days; and Class D Inmates, $30,525.16/974 days.

After deducting Adair County, there was $81,150.02 total billed.

After adding booking fees, other income, per diem, home incarceration, and Cumberland County Medical fees, the total to collect was $91,746.74 for the month.

Restricted Custody inmates report

Jailer White reported a total of 2,872 hours, $22,976 if valued at $8 per hour, provided by Adair County Restricted Custody Inmates to the following:

  • Adair County Recycling - 816 hours/$6,528.
  • Adair County Road Department - 304 hours/$2,432
  • Green River Animal Shelter - 416 hours/$3,328
  • City of Columbia Maintenance - 320 hours/$2,560
  • Columbia Sanitation - 352/$2,816
  • Adair County Pride (litter pick up) - 224 hours/$1,792
  • Election set up/Adair County Board of Education - 16 hours/$128
  • Cumberland County Fiscal Court - 120 hours/$960

TOTALS 2,872 hours/$22,976.

Attendance was good

In addition to the members of Fiscal Court, also present at the meeting were Deputy CJE Andrea Waggener, Adair County Finance Officer Gale Cowan, Adair County Jailer Joey White, Adair County Sheriff Harrison Moss, Adair County Attorney Jennifer Hutchison Corbin, Adair County Treasurer Melinda Quinn, Adair County Clerk Lisa Greer, representatives of the media, and a number of interested citizens were present.

End of report, Adair Fiscal Court meeting, Tuesday, December 13, 2016.

Regular monthly Adair County Fiscal Court meetings are held at 6pmCT, each second Tuesday, in the basement of the Adair Annex, 424 Public Square, Columbia, KY. The meetings are open to the public.
A LIST OF YOUR ADAIR COUNTY OFFICIALS
Adair County Judge Executive Mike Stephens
421 Public Square, Suite 1, Columbia, KY 42728
Phone 270-384-4703; Fax 270-384-9754

OTHER ELECTED ADAIR COUNTY OFFICIALS
  • Adair County Attorney Jennifer Hutchison-Corbin (2000)
  • Adair County Coroner Todd Akin (20011
  • Adair County Court Clerk Lisa Greer (2007)
  • Adair County Circuit Court Clerk Dennis Loy
  • Adair County Jailer Joey White (2011)
  • Adair County PVA Jeff Feese
  • Adair County Sheriff Harrison Moss
  • Adair County Surveyor Mike McKinney

The ADAIR COUNTY FISCAL COURT
  • County Judge Executive Mike Stephens (2007) is a voting member of Fiscal Court and may vote on all proposals before the court; Office:Adair Courthouse Annex
Magistrates on the Adair County Fiscal Court:
  • District 1: Harold Burton (2011)
  • District 2: Daryl Flatt (2011)
  • District 3: Sammy Baker (2007)
  • District 4: Perry Reeder (2007)
  • District 5: Billy Dean Coffey (Feb. 2005) (270) 384-4201
  • District 6: Greg Caldwell (2015)
  • District 7:Terry Hadley (2015)
Adair County Constables
  • District 1: William "Bill" Troutwine
  • District 2: Shannon Rowe (2011)
  • District 3: Robert R. Loy
  • District 4: Ed Wigal (2011)
  • District 5: Tim Bottoms
  • District 6: Jason T. Rector
  • District 7: Joe Collins, Jr.

APPOINTED OFFICIALS
  • Adair County Finance Officer, Fiscal Court Clerk Gale Cowan
  • Adair County Deputy Judge Executive Andrea Waggener
  • Adair County Mapping and Addressing Coordinator - Open
  • Adair County 911 Supervisor: Jason Upchurch
  • Adair Co. Disaster Management Coordinator Mike Keltner
  • Adair County Treasurer Melinda Quinn
  • Adair County Roads Foreman Terry Corbin
  • Adair County Dog Warden Jimmy Harmon
  • Adair County Solid Waste Coordinator Jeremy Garmon

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This story was posted on 2016-12-14 06:56:58
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