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Adair Fiscal Court REPORT, 14 Jun 2016 Regular session

  • Air Conditioners at Annex, Animal Shelter will be installed
  • Court supports application for grant for Learning Center
  • Court votes to remove large maples from Courthouse Lawn
  • 2016-2017 Budget Approved
  • Speed Limit on Rocky Hill Road reduced to 30mph
  • Hirings, board appointments approved
  • Many other actions taken

By Ed Waggener

Adair County Fiscal Court in a long session last night of nearly two hours, covered a broad range of issues. Two notable and highly visible ones include approval to follow the recommendation of Retired District Forester Billy Joe Fudge to remove the two large maples from the Historic Adair County Courthouse lawn and a vote to enter into a community block grant application, with the City of Columbia as the lead applicant, for $500,00 toward the new Adair County Learning Center and Central Office on the Adair County School District Campus.

Mr. Fudge said that because the trees had been topped - a practice totally frowned on in today's tree care thinking - it no longer has limbs. "The growths are suckers, which have little strength, he said.

Judge Stephens said that he has bids for the removal of the trees in the $500-600 per tree range. The court authorized Judge Stephens, on a unanimous 7-0 vote, to proceed. Already, the CJE said, two weeping cherries have been removed.

Mr. Fudge said that after the removal more suitable replacements will be considered.

The proposal for participation in the Community Block Grant for the Learning Center was presented by Judy Keltner, Associate Director/Community & Economic Development, Lake Cumberland Area Development Center. She said that, as the lead applicant, all money from the grant will flow to the school district through the City of Columbia. She said that the preliminary total project estimate if $5,350,000.

The Learning Center will train adults in the evenings, and will provide dual credit opportunities for Adair County High School Students by day.


County treasurer reports $969,175.34 unencumbered balance
Adair County Fiscal Court Treasurer Melinda Quinn reported a $969,175.34 unencumbered balance for all accounts at the close of business May 31, 2016, with a total ending balance of $1,363,795.21 ending balance in all funds. The difference in the two figures relates to obligations due but for which checks have not been, at the time, cut. A handwritten notation adding $450 in the reconcilation was for the new ABC - Alcoholic Beverage Commission. The vote to receive the treasurer's report was unanimous, 7-0, with all magistrates and CJE Mike Stephens affirming in a voice vote.

The court voted unanimously to make budget transferson an as needed basis, up to the following amounts: $75,000, General Fund (GF) to Jail Fund; $25,000, GF to 911 Fund; $15,000, and GF to Green River Animal Shelter. A transfer for an advance from GR to the 911 fund, $5,000, was deleted from the approved transfers.

The court authorized Treasurer Quinn, in a Court Order to re-imburse $72.85 to Adair County Sheriff Harrison Moss, for a refund on his cell phone bill. The check was issuede to the Fiscal Court, but the original bill had been paid for by Sheriff's Office.

The court voted 7-0 to approve disbursements as presented.

An amendment was approved for the 2015-2016 Budget, 7-0. The amendment reflective additional revenue in the amount of $170,587.22.

A second reading of the 2016-2017 Budget was approved on a motion by Magistrate Daryl Flatt (District 2), with a second by Greg Caldwell (6). The vote was 7-0, with CJE Mike Stephens and Magistrates Harold Burton (1), Sammy Baker (3), Billy Dean Coffey (5), and Terry Hadley joining in affirming. Perry Reeder (4) was absent, recovering from a recent orthopaedic surgical procedure.


The court unanimously approved Trina Farmer as full time Adair Judicial Center custodian at a pay rateof $9.25 per hour.

The court also approved hiring Judy Hale as a full time 911 Center employee, at $8.25 per hour.

CJE Mike Stephens notified the court that he had appointed Woody Sharp to the Board of Assessment of Appeals. Woody Sharp, 3 year term 7/1/16-6/30/19. He recommended Johnny Vaughn to be chairman of the board. Vaughan was unanimously approved by the court, on a 7-0 voice vote.

Court votes to drop availability of Health Insurance for Spouses

The court voted to drop Health Insurance availability for spouses of county employees. The vote was unanimous. The change was needed, Adair County Fianance Officer Gale Cowan said, so that spouses would be eligible through the lower cost insurance exchange. She said that because of the high cost of insurance through the county plan, no spouses had signed up for the program.


The court unanimously approved authorizing CJE Mike Stephens to sign the 2016-2017 Waste Tire Grant agreement.

The court also accepted the recommendation of Adair County Solid Waste Coordinator Charlie Crawhorn to add Central Kentucky Fiber as an optional buyer for recycled material. The amount of the grant will be $4,000. The vote was unanimous, 7-0.


Adair County Road Supervisor Terry Corbin reported that almost all roadsides have been mowed and that second mowings will begin in a few days.

The court approved re-advertising for a new Single Axle Dump Truck for the road department. The vote to do so was unanimous, 7-0, on a motion by Magistrate Billy Dean Coffey (6) with a second by Harold Burton (1).

The Court unanimously approved a second reading of an ordinance reducing the speed from 55mph to 30mph, on Rocky Hill Road in District 6.


The court awarded several vendors with the best bids for work ranging from HVAC units to road work and materials. - B & H Heating & Cooling was awarded the contract to install a 4,000 BTU HVAC unit, $3,800 cost, for the County Judge Executive's Office and for a 5,000 BTU unit for the Green River Animal Shelter, at a cost of $4,000.
- Mid-State Ready Mix was awarded the contract for concrete for the Adair County Road Department.
- Burton Stone was awarded the contract for crushed stone for the road department.
- Hudson Oil, represented at the meeting by Garland Hoskins, won the bid to supply Chip and Seal Oil, which will be delivered on an as used basis

- Gaddie-Shamrock won the contract for Blacktop/Surface work.

Green River Animal Shelter may add Metcalfe County

CJE Mike Stephens announced that the Green River Animal Shelter has been doing really well. He said that he will be negotiating with Metcalfe County to accept animals from there. He said the installation of the new HVAC unit would alleviate a critical problem for the shelter's dogs. He said that fans had to be temporarily installed during the current heat wave.

The shelter reported, for May 2016, the intake of nine dogs and 10 cats from Animal Control Officer Jimmy Harmon; surrenders of four dogs and seven cats; and four from Green County.

The collections for the month totalled $1,430. Adoptions accounted for $510; surrenders $110; donations $325; sponsorships $475, and reclaimed accounted for $20.


The court approved Kentucky Homeland Security Grant Applications in two resolutions. One was for the Adair County Emergency Disaster Management and the Breeding Area Volunteer Fire Department. The seond was for the Adair County 911 Center. Both votes were unanimous, 7-0.


The Court voted unanimously to receive the 2016-2017 Adair County Library District Budget, presented by Director Lee Ann Jessee. The budget projects income of $347, 620. for the coming year. Included in the Budget expenses are $328,836.84 and capital outlay expenses, for landscaping and signage, are $18,783.16. The book budget for 2016-17 is $42,000. Salaries & payroll expenses total $201,330.14. Bookmobile expenses are $6,050.00. Programs, including Read Adair, Treats on the Town, Family Night Reading, and "SRP/STHR/Baby Lapsit costs are budgeted at $7,700.

The report listed Jessee as director, and staff members Jewel Kimbler, Ernestine Bennett, Aleina Milligan, and Anita Riddle. Board members overseeing the library are President Beth Grant and members J.D. Zornes, Cynthia Coomer, Maggie Coleman, and Georgina Roy. The board meets each 2nd Monday of each month, at 12pmCT, in the basement of the Library, 307 Greensburg Street, Columbia, KY.

911 reports outage, but didn't skip a beat

Adair County 911 Director Jason Upchurch reported that the 911 system sustained an outage during the past month, but did not miss a beat as a redundant system took over, and the system continued as normal.

He said that the new phone system is in place, but that the old one, with AT&T would be carried for 48 hours until as insurance.

The court approved a 911 Duo County Telecom Agreement Amendment by a vote of 7-0.

Upchurch said that Toni Humphress had complete Department of Criminal Justice Training and graduate second in her class. He reported that Dispatcher Kevin Johnson will be the next to attend.

The court approved a policy & procedures manual change making the time frame for holiday pay midnight-to-midnight for all, which affects 911, the Adair County Jail, and the Adair County Road Department.

Adair County Jail Report
Adair County Jailer Joey White reported total billings for May of $117,128.32. His report listed $38,736.24 in costs for Adair County inmates, but with additions for other fees, the Total to Collect was $84,821.94.

Sheriff reports $43,379.02 tax collections for month

Sheriff Harrison Moss reported $43,379.02 in tax collections for the month of May. The report was approved unanimously

Attendance high

Attendance at the meeting was high, with all CJE Mike Stephens presiding, and six of the seven magistrates, Harold Burton, Daryl Flatt, Sammy Baker, Billy Dean Coffey, Greg Caldwell, and Terry Hadley present (Magistrate Perry Reeder was absent, recovering from an orthapaedic procedure), as well as County Attorney Jennifer Hutchison Corbin, County Finance Officer Gale Cowan acting as recorder; Office Assistant Brooklyn Coomer sitting in for Deputy CJE Holly Grimsley; Sheriff Harrison Moss, Jailer Joey White, County Treasurer Melinda Quinn, County 911 Coordinator Jason Upchurch, County Solid Waste Coordinator Charlie Crawhorn, County Road Supervisor Terry Corbin, members of the media, and a large number of caring citizens.

End of REPORT for regular meeting, Tue 14 Jun 2016

Regular monthly Adair County Fiscal Court meetings are held at 6pmCT, each second Tuesday, in the basement of the Adair Annex, 424 Public Square, Columbia, KY. The meetings are open to the public.

Adair County Judge Executive Mike Stephens
421 Public Square, Suite 1, Columbia, KY 42728
Phone 270-384-4703; Fax 270-384-9754

  • Adair County Attorney Jennifer Hutchison-Corbin (2000)
  • Adair County Coroner Todd Akin (20011
  • Adair County Court Clerk Lisa Greer (2007)
  • Adair County Circuit Court Clerk Dennis Loy
  • Adair County Jailer Joey White (2011)
  • Adair County PVA Jeff Feese
  • Adair County Sheriff Harrison Moss
  • Adair County Surveyor Mike McKinney

  • County Judge Executive Mike Stephens (2007) is a voting member of Fiscal Court and may vote on all proposals before the court; Office:Adair Courthouse Annex
Magistrates on the Adair County Fiscal Court:
  • District 1: Harold Burton (2011)
  • District 2: Daryl Flatt (2011)
  • District 3: Sammy Baker (2007)
  • District 4: Perry Reeder (2007)
  • District 5: Billy Dean Coffey (Feb. 2005) (270) 384-4201
  • District 6: Greg Caldwell (2015)
  • District 7:Terry Hadley (2015)
Adair County Constables
  • District 1: William "Bill" Troutwine
  • District 2: Shannon Rowe (2011)
  • District 3: Robert R. Loy
  • District 4: Ed Wigal (2011)
  • District 5: Tim Bottoms
  • District 6: Jason T. Rector
  • District 7: Joe Collins, Jr.

  • Adair County Finance Officer, Fiscal Court Clerk Gale Cowan
  • Adair County Deputy Judge Executive Holly Grimsley
  • Adair County Mapping and Addressing Coordinator Zach Mann
  • Adair County 911 Supervisor: Jason Upchurch
  • Adair Co. Disaster Management Coordinator Mike Keltner
  • Adair County Treasurer Barry Corbin
  • Adair County Roads Foreman Terry Corbin
  • Adair County Dog Warden Jimmy Harmon
  • Adair County Solid Waste Coordinator Jeremy Garmon

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This story was posted on 2016-06-15 13:13:47
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Listening at Adair Fiscal Court Meeting, 14 Jun 2016

2016-06-16 - Adair Annex Basement, 424 Public Square, Columbia, KY - Photo by Ed Waggener, .
Magistrate Harold Burton (District 1) and Rachel Phipps, an Administrative Assistant in CJE Mike Stephens' office, listen to a report from the audience at the Tuesday evening, June 14, 2016, regular session of Adair Fiscal Court. Rachel is the daughter of Pam & Donnie Phipps of Milltown.- EW

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