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Adair Fiscal Court meeting, November 8, 2011 report

In last night's Fiscal Court meeting

  • Operating loan for Adair Hospital District has been repaid
  • Cooper Ridge Project funded, Leatherwood Bridge completed
  • Court assures Courthouse Preservation maintenance funds
  • County treasurer reports $707,586.23 balance end of Oct., 2011
  • Court approves BAVFD Homeland Security grant request.
  • Sandra Rowlett, George Payne appointed to Adair Extension Board
  • Speed Limits lowered on Rutledge Road, Yellowhammer Road
  • Sheriff's, Clerk's budgets amended
  • Animal shelter Policy and Procedures Manual amended
  • Jail report given by Rick Wilson

By Ed Waggener

Adair County Judge Executive Ann Melton announced that the temporary loan to the Adair County Hospital District, operators of Westlake Regional Hospital for $400,000 had been repaid as promised. The money had been borrowed by Adair Fiscal Court from United Citizens Bank as an advance for hospital current operating money, while the Hospital District awaited state re-imbursements which had already been assured.

Judge Melton asked for approval of a court order giving her permission to write a repayment check to the bank in the amount of $401,555.55, as received from the hospital board for principal and interest. The vote was 7-0 on a motion by Magistrate Billy Rowe (7), with a second by Daryl Flatt (2), to approve the pay-off.

Judge Melton told the court that the hospital is doing well and that the census is up, but not by as much as had been hoped. She told the court that two audits should be ready for presentation at the November meeting of the Adair Hospital District Board November meeting.

Leatherwood Creek Bridge completed

Judge Melton reported that the Leatherwood Bridge is complete, with only the blacktopping of the approaches needed. The total cost is $76,114, so far. $80,000 had been given the county by the state in a program which allowed one new bridge to be built in every county. The CJE estimated that the approaches can be blacktopped with an estimated extra $2-3,000 from the county road fund.

She did not announce when the work would begin.

County receives funding for Cooper Ridge Road project

Judge Melton announced that she had received a letter on Monday, November 7, 2011, that Adair County will receive $266.305 in funding for the Cooper Ridge Road Project. The money is being awarded as Disaster Recovery money. The Cooper Ridge Road, off Caldwell Ridge Road, extends into Casey County. It was heavily damaged in the May 2, 2010 flooding.

County accepts access road off Old KY 61

The court unanimously agreed to accept an access road for county maintenance. The road was built by the state and is already blacktopped, Judge Melton said. It is in District 4, and was approved 7-0 on a motion by District 4 Magistrate Perry Reeder, with a second by Billy Dean Coffey (5).

Speed limits reductions approved

Adair County 911 Mapping and Address Coordinator Justin Bailey conducted the reading of roads. First readings were given to reducing the speed limit to 35 mph, from 55 mph, on Rutledge Road in District 2, and from 55 mph to 30 mph on Yellowhammer Road in District 3. Both proposals were unanimously adopted.

County Court Clerk Blair's Budget amended

In two separate actions, the court approved measures which will allow Adair County Court Clerk to pay for additional part-time employees while fulltime employees are off for medical reasons during November and December.

The court approved an increase of $3,000 for November, and later in the meeting, approved a transfer of money from the office's overtime budget to its part-time budget to pay project part time employment through December 31.

According to Clerk Blair and Judge Melton, a former County Court Clerk, the office is extremely busy during the last two months of the year.

Clerk Blair told the court that the line item adjustments should not affect her original estimate of $155,000 in excess fees to be returned to county after the end of the Fiscal Year, June 30, 2012.

Court approves Sheriff's Report

Adair County Sheriff Harrison Moss reported that $19,399.123 for Fiscal Court's share of October Franchise Fee receipts. His report was unanimously approved.

But his request a change in budgeted gas allowance was only partially met. The court approved a motion by Magistrate Joe Rogers to add $3,000 to bring the Sheriff into budget. Sheriff Moss had asked for $12,000, which would have come from fees his office generates, but would adversely affect the amount of excess fees his office would turn over to the county general fund at the end of the fiscal year.

Policy Procedures amendments approved for GRAS

The court unanimously approved policy and procedures amendments for the Green River Animal Shelter.

Court approves Jail Report

The court approved the report of Adair County Jailer Rick Wilson, who reported total billings of $76,116.30 for October 2011. He also reported that inmates at the Adair County Restricted Custody Center provided 2,788 hours in free labor for the month, valued at $22,304.00. The inmates helped out (hours in parenthesis) at the Adair County Recycling Center (704), Adair County Road Department (320), Center on Aging (480), City of Columbia (572), Breeding Fire Department (48), Adair County Pride litter pick up (384), Adair County Search and Rescue (8), Cumberland County Fiscal Court (32), and Adair County Board of education (240).

Lindsey Wilson receives approval for $10 million in bonds

Sam Connor, with Hilliard, Lyons, appeared before the court to present a proposal for the county to issue $10,000,000 in Kentucky Education Revenue Bonds. The county will have no obligation to repay the loans, and the issuance in 2011 will not affect the county's bond rating, he told the court. County Attorney Jennifer Hutchison-Corbin concurred in that opinion. On a motion by Billy Rowe (7) and a second by Sammy Baker (3), the magistrates voted unanimously to approve the request.

Connor told the court that the court's participation means a lower interest rate will be paid by the college.

Court approves Breeding BAVFD application

On a motion by Joe Rogers (6), with a second by Perry Reeder (4), the court unanimously gave its blessing to a Homeland Security grant application by the Breeding Fire Department with the Campbellsville/Taylor County Fire Department for funding for Water Rescue Equipment.

In other fire department related news, Magistrate Billy Rowe noted that the Knifley Fire Department had returned the Financial Statement requested, but that the Breeding department had not done so yet. Judge Melton said that Chief Terry Harvey and his son, Public Affairs Officer Brandon Harvey had called her to let her know that the delay in the delivery of the financial report was because the BAVFD board had not met until a few days prior to Fiscal Court, but that the requested information would be forthcoming.

The court, on the suggestion of Magistrate Daryl Flatt, has announced a new policy requiring any organization receiving Fiscal Court Assistance to provided annual and on request Financial Statements.

County Treasurer gives report

County Treasurer Barry Corbin reported a reconciled bank balance of $707,586.23 at the end of October, 2011.

The treasurer asked for and received permission for budget transfers between accounts which might be needed in November, and for the approval of the first reading amendments to the county budget. All votes were unanimous.

Court unanimously affirmed Historic Courthouse Maintenance funding

The Adair County Fiscal Court unanimously reaffirmed its support for the Adair County Courthouse Preservation project after a large delegation of Adair Heritage Association (AHA) members attended the session to ask for clarification on funding for the maintenance.On a motion by Magistrate Sammy Baker (3), and a second by Billy Rowe (7), the court voted 7-0 to assure maintenance funding. Joining in the affirmation were Magistrates Daryl Flatt (2), Perry Reeder (4), Billy Dean Coffey (5), and Joe Rogers. AHA chair Ellen Zornes presented an update on the group's fundraising project now in its second year, and reminded the court that similar projects in other communities, have taken a decade or more. She cited the 10 year project in Greensburg as one example. A school restoration/reuse project in Lebanon, now completed, had taken 14 years she said.The court's commitment is for joint upkeep, with the City of Columbia. While the commitment is for up to $25,000 per year, each, Ms. Zornes said that the amount actually expended in the 2011-12 Fiscal year would be much less.

The court also agreed to allow the AHA to go ahead with plans for limited electrical and water service to the building.

Two new members of Adair Extension Board approved

The board unanimously approved, in separate actions, Judge Melton's recommendations of George Payne and Sandra Rowlett as new members of the Adair County Extension Service Board. They replace Kirby Hancock and Danny Wilkinson, who had served the maximum allowable terms and could not be reappointed.

Judge Melton reports on litter abatement

Judge Ann Melton reported that Adair County Solid Waste Coordinator A.L. Sinclair had to miss the meeting because of an illness which may require more time off. She said that Mr. Sinclair had asked for prayers on his behalf and she urged the county to remember the beloved leader and pray for his full recovery.

Meeting well attended

The meeting was well attended, with all Magistrates, Judge Ann Melton, Recording Clerk Lisa Lee, County Sheriff Harrison Moss, County Treasurer Barry Corbin, County Attorney Jennifer Hutchison-Corbin, County 911 Addressing and Mapping Coordinator Justin Bailey, Adair Regional Jailer Rick Wilson, Adair Emergency Management Director Greg Murrell, Adair County Court Clerk Sheila Blair, Hilliard Lyons representative Sam Connor, Lindsey Wilson Vice President Roger Drake, Ellen Zornes and a large contingent of Adair Heritage Association members, media representatives, and many others present.

End of Report for November 8, 2011 meeting

Regular monthly Adair County Fiscal Court meetings are held at7:00pmCT., each second Tuesday. The meetings are open to thepublic.
To match officials and faces, click to Inauguration 2011

Adair County Judge Executive Ann Melton
421 Public Square, Suite 1, Columbia, KY 42728
Phone 270-384-4703; Fax 270-384-9754

  • Adair County Attorney Jennifer Hutchison-Corbin (2000)
  • Adair County Coroner Todd Akin (20011
  • Adair County Court Clerk Sheila Blair (2007)
  • Adair County Circuit Court Clerk Dennis Loy
  • Adair County Jailer Rick Wilson (2011)
  • Adair County PVA Wm. Feese, Jr.
  • Adair County Sheriff Harrison Moss
  • Adair County Surveyor Mike McKinney

  • County Judge Executive Ann Melton (2007) is a voting member ofFiscal Court and may vote on all proposals before the court; Office:Adair Courthouse Annex
Magistrates on the Adair County Fiscal Court:
  • District 1: Harold Burton (2011)
  • District 2: Daryl Flatt (2011)
  • District 3: Sammy Baker (2007)
  • District 4: Perry Reeder (2007)
  • District 5: Billy Dean Coffey (Feb. 2005) (270) 384-4201
  • District 6: Joe Rogers (1990)
  • District 7: Billy Rowe (2011)
Adair County Constables
  • District 1: William "Bill" Troutwine
  • District 2: Shannon Rowe (2011)
  • District 3: Robert R. Loy
  • District 4: Chris Janes (2011)
  • District 5: Tim Bottoms
  • District 6: Jason T. Rector
  • District 7: Joe Collins, Jr.

  • Adair County Finance Officer, Fiscal Court Clerk Gale Cowan
  • Adair County Judge Administrative Assistant Lisa Lee
  • Adair County Mapping and Addressing Coordinator Justin Bailey
  • Adair Co. Disaster Management Coordinator Greg Thomas
  • Adair County Treasurer Barry Corbin
  • Adair County Roads Supervisor Jobe Darnell
  • Adair County Dog Warden Jimmy Harmon
  • Adair County Solid Waste Coordinator A.L. Sinclair

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This story was posted on 2011-11-09 07:38:01
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