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Adair Co. Fiscal Court report, June 8, 2008 meeting In last night's meeting
By Ed Waggener Detailed accounting, changing the way the county road department works, and watching every penny of Adair Fiscal Court money has put the Adair County Fiscal Court in the best financial position it has ever held. County Treasurer Barry Corbin reported that the ending balance for all funds on June 30, 2008, was $828,426.61. That followed a month when disbursements of $305,114.03 exceeded receipts of $268,079.86, but, Judge Ann Melton said in elaborating on the situation, "This is our slow time of the year for receipts." She said that even with the June drain on the county coffers, the county was still over $123,000 ahead of a year ago in cash on hand. At the same time in 2007, the county had $705,038.33. "That doesn't really tell the story of what you have done," she told the court. She enumerated several instances of paying ahead which amounted to $515,292.38, total, for items which, in the past, might have been left undone or not been paid for.
The treasurer's report was approved 7-0, on a motion by Perry Reeder (4). Dollar General Store Recycler of the Month County Solid Waste Coordinator A.L. Sinclair named the Columbia Dollar General Store, Russell Road, as the July 2008 Recycler of the Month. Sheila Shirrell, manager of the store for the past 13.5 years, accepted on behalf of the corporation. "She's been recycling since we started," Sinclair said. She's been a big reason why the program has been so successful." Shirrel said, in accepting the award that she had been disappointed when her District Manager told her today that she would have to start saving recyclables for the company. However, she hopes he'll be convinced to stay with the Adair Recycling Center, which picks up the some 1200 boxes every Friday, without the store having to break them down and pack them, as the internal program will require. Solid Waste will finish phase of work Adair County Solid Waste Czar A.L. Sinclair commended Judge Melton for winning the first every PRIDE Recycling Education Program of the Month Award, which was the highlight of the groundbreaking for another PRIDE project, the Greenhills/Parrott Avenue Sewer Project. "Judge Melton has really given leadership to this program," he said. "And it's really paid off. The recycling center is a-moving."Mr. Sinclair said that his crews have cleaned 106.40 miles of road in June, collecting 587 bags of trash. The program has spent $18,043.15 and has $18,239.50 left. He said the program would work another two weeks then stop until September.He told the court that a tire amnesty program has been changed due to budget cuts, and that the tire amnesty will not be in Adair County until the spring of 2010. "The fund is provided to counties through the purchase of tires," he said. Judge Melton reports major turnaround in costs Judge Melton said that through the efforts of county citizens, the court, and with the leadership of Mr. Sinclair, the Recycling Center was in the black for the year ended June 30, 2008, to the tune of over $7,000. "When you consider that it was losing over $20,000 a year," she said, "that's a change of over $27,000." She thanked Mr. Sinclair. "You are doing a great job," she said. Court approves credit card payments for clerk's office The court voted 7-0 to enter into a contract with Viatech Credit Card processors to handle credit card payments in the office of Adair County Court Clerk Sheila Blair. The company was one of two who presented proposals, but the only one which had no cost for the county for equipment or processing. The processor does charge fees to the consumer. Money charged on the consumer credit card will received by the clerk's bank on a daily basis, Judge Melton said. Jailer reports total June billing of $84,597.16 Adair County Regional Jailer William (Bug) Knight reported June billiing of $84,597.16. After Adair County's $17,419.22 was subtracted, and revenues for booking fees, medical payments, other income, per diem and Cumberland and Russell County Medical payments were factored in, the jail had a total of $75,989.28 to collect for June, 2008. The report was approved 7-0. Advanced Systems Technology gets control panel job Advanced System Technology (AST) of Evansville wond the bid to replace the control panel for the jail doors, with a bid of $18,400. A bid from Secured Technologies Inc. (STI) was close at $18,900. The control panel is the second installed at the jail since its opening, Mary Allender, the county 911 Coordinator, said. "They told us the controls last about 10 years." And that is what has been happening. The panel being replaced was installed in 1998. In the last year, the county has paid a total of $4,500.00 trying to correct problems. The vote to approve the AST bid was 7-0, on a motion by Joe Rogers (6), seconded by Danny Goodin (1). AST will install the new equipment, and train personnel. The new equipment has a one year equipment warranty and a three month labor warranty. Jailer Knight stressed that security was never an issue. The doors simply required manual opening when the electronic system malfunctioned. Court approves CJE's application for Homeland Security Grant. The court unanimously approved a nunc pro tunc for the judge to sign the application for a Kentucy Office of Homeland Security Project(s) grant. The application was due June 20, 2008. The grant would fund siren warning systems in the county. Road work Judge Melton gave the road report herself, in the absence of County Road Department Superintendent Jobe Darnell, who had been called to the Roley-Yuma Road to remove a tree and was unable to get back in time for the 7:00pm meeting. She reported that Lonnie Page had had an horseback accident and had suffered four broken ribs. And key road employee Donnie Melson had been injured when he fell out of a tree while cutting limbs on his own time. Despite all this, she said, the Great Retaining Wall on Crocus Creek to stop erosion under Melson Ridge Road, is going gangbusters. "And," she said, they're still able to keep up regular maintenance. Judge Melton said that the first course of four ft. high wall had been poured for its 300 feet length. "The forms are ready for the concrete to be poured for the second four feet," she said, "then we'll backfill. And, after that," she said, "We do the top four feet." In all, the Great Retaining Wall will be 12 feet tall. "They're doing a great job," she said. "They take a grill and food with them each day, and make meals by the side of the creek." The worksite is too far away from stores for the men to get lunch, she said, especially with the cost of gas. She plans to have a big picnic cookout at the site when the massive project is complete. Judge Melton reported a problem with the county's boom mower, saying that the men think the tractor carrying it is not big enough. However, Magistrate Joe Rogers thought the department might be trying to cut down trees which are too large. Magistrate Sammy Baker praised Judge and Road Department. "You're really doing a great job," he said. Judge Melton asked for approval to purchase a good roller which is surplus at the Kentucky Department of Highways in Frankfort. The court approved, 7-0 the payment of $4,500 for the equipment. "You'll see a big difference in patching after we have the roller," County Solid Waste Coordinator A.L. Sinclair said. He was part of the scouting committee which found the roller. Judge Melton gave credit to the court for their enthusiastic help with the roads department. "You're keeping us aware of what needs to be done," she said. "That makes all the difference. Each magistrate was given a detailed, daily report of road work. The 26 page document gave dates, number of men assigned to each projects, project and location, equipment used, operators, and inmate and worker hours. Chris Quinn will be new Ambulance Board Member Chris Quinn was approved, on Judge Melton's recommendation, to fill out the unexpired term of Randy Brown on the Adair County Ambulance Board. The vote was 7-0, as was the vote to accept Brown's resignation. The new member a young father of two. "He is a graduate of L.E.A.D. Adair County," Judge Melton said, "he wants to be involved in the community, and I want to work with the L.E.A.D. program. He will make a great board member, I believe." Chris Quinn is an employee of the Bank of Columbia. He joins members Sherry Hutchison and J.D. Biggs on the three member board, which oversees the operation of the Adair County Emergency Medical Services. First reading for Buell Collins Road speed change At the request of Third District Magistrate Sammy Baker, a first reading reducing the speed on Buell Collins Road from 55 mph to 35 mph was approved 7-0. County wants to, but can't do much for Lincoln Drive Anthony Stargell, a resident of Lincoln Drive between KY 206 and KY 76, asked the court to help with improvements to the road. "It is full of potholes and it jars anyone driving across it." School busses use the route, he said. Bus driver James Robert accompanied Stargell and Curtis Grant, another resident of the road. Judge Melton told the petitioners that she would like to help in any way she could, but the county ordinances prevent work on subdivision roads not part of the county system. Lincoln Drive was built and land was sold without bringing the road up to subdivision standards required for roads to be taken into the county maintenance system. County Attorney Jennifer Hutchison Corbin was to research whether any work could be done because Lincoln Drive is on a school bus route, but she, Judge Melton, and magistrates who spoke all thought it unlikely that any loophole existed to help the landowners. Judge Melton plans a trip to the Goodin's Crossroads to inspect the problem. Reading of Roads The court approved the first reading of a road name change in Perry Reeder's District Four, changing the name of Nelson Road to Nelson Walkup Road. She credited Magistrate Perry Reeder for working out a solution to a dispute over the road name. Approves first reading of 911 Procedures changes The court vote 9-0 to approve the first reading of changes to 911 procedures manual. Magistrates asked to help map county for flood insurance. Judge Melton requested all magistrates help identify flood prone areas of the county to map it for flood insurance eligibility.She said that a Federal program now in the 3rd of five years requires that all homes with Federal mortgage backing have flood insurance. Adair Countians have never before been able to purchase flood insurance. Judge Melton said that if the mapping is done and insurance is made available, it was her understanding that Adair Countians will get lower rates. Sammy Baker thanks court for concern Third District Magistrate Sammy Baker thanked the court for concern and kindness shown during the time of the death of his brother, Clovis Baker. Full time 911 Dispatcher hired With the new Enhanced 911 Dispatch Center becoming functional soon, Judge Melton requested that a full time replacement for Justin Claywell's position be made. Sharon Spinks, who had been part-time, was elevated to full time at $8.50 an hour (40-hour equivalent, $360, annual equivalent, standard work week, $18,720.) The vote was 7-0. "She's doing a really good job," Judge Melton said. Routine matters routinely approved: Routine matters were routinely approved, with a unanimous 7-0 vote, on the following agenda items:
The fast paced meeting adjourned at 7:56pm. The meeting was one of the first, if not the first, under one hour meeting in Judge Melton's Administration. Lower attendance Judge Melton noted that gallery attendance was lower than usual and attributed it to the fair.All members of the court were present. Administrative Assistant Lisa Lee acted as recording secretary. Also present were County Treasurer Barry Corbin, County Attorney Jennifer Hutchison Corbin, County Sheriff Ralph Curry, Regional Jailer William Knight, County 911 Coordinator Mary Allender, and County Solid Waste Coordinator A.L. Sinclair. All of Report for June 10, 2008 regular monthly meeting To see Report for last (special) regular monthly meeting, Tues. June 10, 2008 Information about Your Adair County Fiscal Court Regular monthly Adair County Fiscal Court meetings are held at7:00 p.m., each second Tuesday. The meetings are open to thepublic. A LIST OF YOUR ADAIR COUNTY OFFICIALS Adair County Judge Executive Ann Melton 421 Public Square, Suite 1, Columbia, KY 42728 Phone 270-384-4703; Fax 270-384-9754 OTHER ELECTED ADAIR COUNTY OFFICIALS
The ADAIR COUNTY FISCAL COURT
Magistrates on the Adair County Fiscal Court:
Adair County Constables
APPOINTED OFFICIALS
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