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Adair County Fiscal Court Report regular meeting, October 11, 2005

Transfer Station operation bids rejected; specifications to be rewritten, re-advertised for bids. The operation of the transfer station for the next 10 years is up in the air. It's big business, by Adair County standards. The contract is worth a minimum of $3 million to well over $4 million over the 10-year life of the contract. See inset in story, below
Dog licenses will be sold only in Ann Melton's office with all proceeds going to animal shelter. WinterHawk Construction get courthouse interior renovation bid. Voting machine bids accepted. Sheriff authorized to sell 3 surplus vehicles And A.L. Sinclair "talks trash" with report of 1995 bags of litter cleared from major Adair roadways in September
One photo with this story
By Ed Waggener

There's yet another change in the Adair County Dog License Ordinance. Adair County Court Clerk Ann Melton's office will be the sole vendor of the licenses, with a proceeds going to the Green River Animal Shelter.


The change came on a motion by District 3 Magistrate Tony Loy, seconded by District 4 Magistrate J.M. Shelley to amend the Ordinance. The vote was 6-1, with District 1 Magistrate Roger Stephens, District 2 Magistrate Wid Harris, District 5 Magistrate Billy Dean Coffey, and District 7 Magistrate Terry Farris voting for the amendment, leaving only District 6 Magistrate Joe Rogers voting no.

Dr. Shantila Rexroat of the Adair Animal Clinic had urged the court not to allow out-of-county sales of Adair County licenses. "It would be a logistical nightmare," she said, and added, "there are 12 veterinary hospitals in Adair and surrounding counties."Dr. Clint Durham of Campbellsville asked the court to allow out-of-county sales of the licenses. "We don't want the fees," he said. "It's for the convenience of our clients."He was supported by A.L.Sinclair, and by Shelby Mignault, both clients of Dr. Durham.But when Magistrate Loy reported that Clerk Melton had offered to sell the dog tags without keeping a fee for the office, and moved to move all the sales there, the idea was quickly accepted.

Court will re-bid transfer station operation

Judge Vaughan opened two bids for the operation of the Adair County Solid Waste Transfer station. The apparent low bid was from the present operator, Mid-State Waste, Glasgow, KY. The other bid was from Taylor Transfer of Pelly Lane, Columbia, KY.
The Transfer Station is Big Business

Operation of the Adair County Solid Waste transfer is big businesss. The contract over a 10 year year period is estimated to be worth a minimum of $3,000,000, to a as much as $439,383,000.

The numbers are based on:
  1. The franchise fee, 2% of gross, which last year yielded approximately $6,000, which would extrapolate to $300,000 per year.
  2. The bid from Mid-State Waste, of $38.73 per ton. Judge Vaughn used a 34 ton per day estimate and 312 days per year in his estimates. Using those same figures, the annual charges by Mid-State would calculate to $410,592 per year, of $4,105,920 over the 10 year life of the contract.
  3. The bid from Taylor Transfer, Columbia, was $41.42. Using the same 34 tons per day, 312 receiving days a year, the total per year would be $439,383.36 per year, or $4,393,833.60 over the 10 year life of the contract.

By Judge Vaughan's calculations, the Mid-State Bid would be approximately $25,000 per year lower than the Taylor bid. However, Magistrate Roger Stephens was no satisfied that the bid specifications were clear, and asked that the new bids be prepared. On a 5-2 vote, the Stephens proposal carried. He was joined by Magistrates Wid Harris, Tony Loy, Joe Rogers and Terry Farris, with Magistrates J.M. Shelley and Billy Dean Coffey voting no. New bids will be prepared within the next two weeks, Judge Vaughan said.Court accepts WinterHawk Construction bid for courthouse interior work
Three bids were received for the renovation of the courthouse interior. They were as follows:
  1. Winterhawk Construction, Albany, $52,500.00

  2. David McLean and Phillip Cook, Columbia, $55,543.00

  3. S & P Carpets, Richmond, KY, $52,995.00

On a motion by Magistrate Harris, seconded by J.M. Shelley, the court voted 7-0 to accept the low bid from WinterHawk.The vote is subject to approval by the Administrative Office of the Courts, the agency which will be paying the most of the bill.

Court accepts single bid received for voting machines

The voted 7-0 to accept the only bid received for 16 voting machines which are needed to comply with the Americans with Disabilities Act. The bid was for $103,270, from Harp Enterprises. Judge Vaughan noted that the county will receive a grant of $103,404, which will completely pay for the machines. The new machines include an in-house absentee machine. The vote was 7-0 to accept the bids. In other matters:
  • The court approved the bills, 7-0, without discussion
  • Approved road work, 7-0
  • Approved Jailer William "Bug" Knight's report, which showed Total Billing of $78,825, less Adair County's cost of $17,910, leaving $55,915 to be billed. Added to this was booking fees of $2,196, medical fees of $86, per diem charges to inmates of %5,415, for a Total to be billed of %63,614.00.
  • Approved the financial report, 7-0, with no discussion
  • Approved the quarterly report with contingent liabilities, 7-0, with no discussion
  • Approved the report of Sheriff Steve Cheatham who reported $11,593.20 in franchise fees collected in September. Sheriff Cheatham sought and received unanimous approval to dispose of 3 surplus vehicles and to apply the proceeds to indebtedness of the four new sheriff's prowlers recently purchased.
  • Approved court orders, budget transfers, and the Nunc Pro Tunc Order (Latin for "Now for Then") to clarify that Joe Whittington was hired at an earlier meeting as a temporary, part-time employee. The votes were all 7-0
  • Approved an easement to lay a water line on Antioch Church Road in District 4, 7-0; and approved second reading, 7-0, of a right-of-way for security light at no cost to county, for Oxford Place, also in District 4.
  • Gave first reading of an easement to run electric, Rogers Lane, which was approved 7-0.
  • Voted 7-0 to appoint Chad Brown and Jeff Hatcher to view Phipps-Keltner Road, along with Road Foreman Jobe Darnell, to determine suitability for discontinuance. The road is in District 5.
  • Voted unanimously, 7-0, to approve the restrictive custody budget.
  • Voted unanimously to approve the reading of the roads relating to Combest Rd, Wagon Wheel Road, and Scooter Lane. The members of the court also received a proposed fire alarm ordinance, which will been a future court agenda.
Judge Vaughan asked for and received authorization to sign a bond in the case of Adair County Fiscal Court vs. Eugene West.

Magistrate J.M. Shelley asked that the matter of purchasing a new sign machine, at a cost of $5-6,000, be put on the next agenda.

Magistrate Wid Harris reported that he had made an agreement with Johnny Morgan to trim a tree on the courthouse lawn, subject to the Mr. Morgan signing necessary releases approved by County Attorney Jennifer Hutchison-Corbin.

And, the county court heard from Roads Director Jobe Darnell about the need for a top for the county salt bin. The estimated cost is $7,000. "Winter is almost here. We need this," Judge Jerry Vaughn said.

A.L. Sinclair reports all but 3 miles of major highways have been cleaned

Adair County Solid Waste Director A.L. Sinclair who is also PRIDE Coordinator of the County, a member of the PRIDE Executive Board, and Secretary of the PRIDE Board, reported to the court. "I'm here to talk trash," he said.

Since September 8, 2005, he reported that 83 miles of major highway roadsides have been cleaned by his crew of six inmates from the Adair County Regional Jail.

"In all," he said, "we've picked up 1994 bags of trash. I figure that comes out to a little over 24 bags per mile, he said.

Sinclair said that all of KY 55 north to Taylor County and South to Russell County, Ky 61 North to Green County and South to Cumberland County, Highway 206 all the way to Casey County, Highway 80 East to Russell and West to Metcalfe County, all of Bull Run Road, and all of KY 551 to Knifley have been picked up.

The work has been conducted in Districts 1, 2, 5, 6, and 7, of Adair County's seven magisterial districts.

The crew starts at 8:00 a.m. in the morning, after the school buses have run, and work until about 4:00 p.m. each week day. "People stop by when we're working and tell us they appreciate what we're doing," he says.High attendance at the meeting

The court meeting room was packed, primarily with citizens interested in the dog license ordinance, the solid waste bid, and the courthouse renovation bids. Other county officials present, but not previously mentioned were County Treasurer Larry Dudley, Deputy Judge GaleCowan, and County Roads Assistant Director Lonnie Page.
Regular monthly Adair County Fiscal Court meetings are held at 7:00 p.m., each second Tuesday.
County Judge Executive Jerry Vaughan, presiding

Magistrates on the Adair County Fiscal Court include:
  • District 1: Roger Stephens

  • District 2: Wid Harris

  • District 3: Tony Loy

  • District 4: J.M. Shelley

  • District 5: Billy Dean Coffey

  • District 6: Joe Rogers

  • District 7: Terry Farris

Adair County Judge Jerry Vaughan
Adair County Deputy Judge Gale Cowan
Adair County Attorney Jennifer Hutchison-Corbin
Adair County Coroner Rick Wilson
Adair County Court Clerk Ann Melton
Adair County Circuit Court Clerk Dennis Loy
Adair County Disaster Coordinator Mary Allender
Adair County Jailer William "Bug" Knight
Adair County PVA Wm. Feese, Jr.
Adair County Sheriff Steve Cheatham
Adair County Surveyor Mike McKinney


This story was posted on 2005-10-11 23:08:45
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They got what they wanted at October 2005 Fiscal Court meeting



2005-10-11 - Columbia, KY - Photo Staff. Julie and Wesley Taylor of Taylor Transfer, Pelly Lane, Columbia, KY, talk with Sheriff Steve Cheatham following the Adair County Fiscal Court meeting. The Taylors won a second chance to bid for the 10 year contract to operate the Adair County Solid Waste Transfer Station at the meeting, and Sheriff Cheatham won approval to sell three suplus sheriff's prowlers and apply the funds to reduce indebtedness on his department's four new vehicles.
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