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Adair County School Bd - 17 Aug 2017 session - REPORT

In the Thu 17 Aug 2017 session:
  • Dr. Stephens: Good start of school - enrollment up. Well planned Great Solar Eclipse Day.
  • Board approves changing tax rate for year; hearing to be held.
  • Enrollment up slightly, preliminary count indicates
  • STEM club highlights program for Great Solar Eclipse Day
  • Consent agenda approved.
  • Carla Perkins updates data breach precautions
  • Architect hopeful new parking lot at ACPC will be paved this year
  • David Jones reports Col. Casey Drive lighting in
  • Treasurer Renae Smith reports excellent, increased cash balance
  • John Shelly reports on energy, utilities costs.

Click on headline for complete report

By Ed Waggener

The Adair County School Board session was upbeat, with good news on the start of school, enrollment, buildings and grounds, the high degree of preparation to have a well-planned learning experience on Monday, August 21, 2017 for Solar Eclipse Day.


Additionally, the Board took the a step toward maintaining its financial stability by following Superintendent Stephens recommendation to set the tax rate for 2017 to allow for a 4% increase in revenues; it will not be a 4% increase in taxes she stressed. Put into perspective, she said, a $50,000 home would cost the owner approximately $10 in actual taxes.

If the tax rate is set as recommended, it would mean approximately $134,000 in additional revenue, Dr. Stephens said.

The district has an ongoing additional overhead item: Recent increases in pay for employees is about $1,000,000 per year.

A vote was taken on the matter, and carried 3-0, with two members, Dan Adams (Div 2) and Jonathan Gaskins (4) not voting. Mike Harris (5), Terry Harvey (1) and Lisa Smith (3) voted to proceed.

A hearing, posted twice, in the county newspaper approved for legal notices, would have to held. That meeting was set for September 7, 2017, at 6pmCT, at the Board Conference Room, 1204 Greensburg Street, Columbia, KY.

Superintendent Pam Stephens report continues:

Superintendent Pam Stephens told the board and audience, "The Solar Eclipse is coming, like it or not," and then announced that not only would Adair County students would be able to maintain the calendar's routine, but that a very special day - with safety provisions parents would have had a hard time providing - would be in store on Monday, 21 August 2017.

The day, she said, "Would be a day of learning." Parents would be given the option of keeping children at home, she said.

Students who would come to school would have a well-planned learning experience, she said, adding, "That's all we do every day - provide a well planned learning experience for our students."

Superintendent Stephens said that students whose parents request they stay home will be allowed to do so without penalty, but viewers would not be provided to them.

Students who wish to participate in outdoor activities will be allowed to do so, with permission slips signed by their parents. Students in the lower grades, with permission slips, will be able to take part in Eclipse Activities, but will be on sides away from the sun. They will experience the two minutes of darkness, but without the risk of damage to their eyes.

Dr. Stephens: Enrollment figures are increasing

Dr. Stephens said that preliminary figures indicate a small increase in district enrollment over fall one year ago. Last year, there were 2568 students, not counting pre-school. This year, that number is 2578, up 10 students.

Dr. Stephens said that because of the increase, the administration is making plans for another classroom, if that is needed.

STEM Club from ACHS leads pledge, gives eclipse presentation

Arabella Caldwell and Benjamin Hancock, and Liam McGough, members of the Adair County High School STEM (Science, Technology, Education and Math) Club, described the Solar Eclipse which, they reported will have 98.473% darkness here in Columbia, KY, on Monday, starting at 1:29pmCT and lasting until 1:31pmCT. Hancock described the solar eclipse to the Kentucky Derby: "The Derby is the fastest two minutes in sports. The Total Eclipse of the sun will be the fastest two minutes in science."

He said that Western Kentucky University has provided eclipse viewing glasses for every student in the school system, and that a busload of students from ACHS are going to Elkton, Todd County, KY, to experience the Eclipse within the path of Totality.

Carla Perkins brings board up-to-date on data security

Carla Perkins, Technology Coordinator, gave an overview of the District's Data Security and Data Breach report. She said that the District is well prepared to maintain security for all personal data on the district's computers, and said that security walls are in place to reduce the number of people with access to personal data to those with a "need to know."

David Jones gives buildings and grounds update

David Jones, Maintenance Director, reported additional lighting in place for Col. Casey Drive and that the start of the school year had gone as planned. He said that the removal of the fueling station on the grounds of Adair County Middle School is fast approaching.

John Shelley reports on energy changes.

John Shelley reported on the Energy Use and and Water Use for the District, comparing year to year changes.
Electricity: the District Bill was up for the period July 1, 2016-2017 from the prior year, at $464,088.99 up from $445,994.85 the previous year. Factors included street lighting costs, and lighting around buildings (which increased safety and decreased vandalism, and an air maker unit at ACPC, which had not been working, and when repaired added an additional cost to the electricity build.

Gas: Up, from $21,544 to $30,583 for the latest period. Factors included new boiler at Adair County High School and new bus garage.

Water: About the same both years. Up very slightly from $47,794 to $48,121.96, but would have been more without a credit regarding a leak from CAUD.
Renae Smith, Treasurer, gives financial report

Renae Smith, Treasurer reporte that the District had a cash balance, on July 4, 2017, $4,130,550.17, and

The district had revenues of $2,069,563.94 during the month, and

The district had expenditures of $1,067,158.89, and

The district's had a total cash balance of $5,06324.02 at the end of July, 2017.

Mike Sparkman, architect with Alt/32 update board on projects

Mike Sparkman, the board's architect, updated the board on several projects underway.

He said the new HVAC system is substantially complete and that the Virtual Learning Center at ACHS has alleviated problems with air conditioning/heating, there, that students surveyed say that the room is comfortable.

Sparkman said that only minor finish up details remain with the Adair County High School roof remain, and his inspections indicate very high quality work. He said he will like issue at finding that the roof is substantially complete by August 31, 2017. The significance is that the start of the warranty is on the date of substantial completion.

He said that the new parking lot at Adair County Primary Center is getting a lot of use, even though it is only gravelled now. He hopes to have blacktopping done before Gaddie-Shamrock shuts down for the winter, he said.


CONSENT AGENDA
The consent agenda which follows was approved unanimously with item #13 pulled:
  • Approval of Minutes
  • Approval of Treasurer's Report
  • Approval of Payment of Bills
  • Approval of of School-Wide Fundraiser by Adair County Elementary School.
  • Review/Approval of Annual Financial Report for 2016-2017 School Year.
  • Approval of Admissions and Release Committee Chairpersons.
  • Approval of Out-of-State Trip by Adair County High School Academic Team to Cookeville, TN.
  • Approval of policy/procedure revisions
  • Approval of Invoice 1702.0-3 to Alt 32 on Adair County Adair County High School Roof.
  • Approval of Invoice HU00564224-001to Ollesheimer & Son, Inc.on Adair County High School Roof.
  • Approval of Invoice 127495 to HVAC on Adair County High School Learning Lab.
  • Approval of Pay Application No. 3 to Bri-Den Company on Adair County High School Roof.
  • Approval of Assurances on GMAP Consolidated Applications
  • Acknowledgement of Personnel Action
  • End of REPORT for Adair County Board of Education meeting, Thu 17 Aug 2017

    Information About Your Adair County Schools
    The Adair County School Board meets at 7pmCT, each third Thursday, at the Board Conference Room, lower level, 1204 Greensburg Street, Columbia, KY. Adair County Board of Education Members Terry Harvey (Division 1), Daniel Adams (Division 2), Lisa Burton, (Division 3), Jonathan Gaskins (Division 4), and Mike Harris (Division 5). Interim Superintendent, Dr. Pam Stephens; School Board Attorney Jeff Hoover. Dean of Students Robbie Harmon, Academic Dean, Phyllis Curry; Anita Goode, Special Education Director; John Shelley III, Title 1 Coordinator; Steve Turner; Carla Perkins, Technology Coordinator; David Jones, Transportation Director & Maintenance Director; Carol Roy, Food Services Director; Renae Smith, Finance Officer. Becky Bailey, Administrative Assistant to the Superintendent.


    This story was posted on 2017-08-21 10:14:29
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    Adair County School Board Meeting, 17 Aug 2017



    2017-08-18 - Adair County Board of Education Conference Room, 1204 Greensburg Street, Columbia, KY - Photo by Ed Waggener, ColumbiaMagazine.com.
    All Board Members were present at last night's 18 Aug 2017 regular session of the Adair County School board. Members, from left, are Mike Harris (Div 5), Daniel Adams (2), then Dr. Pam Stephens, Superintendent; Chairperson Lisa Burton (3), Jonathan Gaskins (4), and Terry Harvey (1). In back is Coleman Hurt, board attorney. - EW

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    Adair Co. Board of Education 17 Aug 2017- STEM Club on Eclipse



    2017-08-20 - Adair County Board of Education Conference Room, 1204 Greensburg Street, Columbia, KY - Photo by Ed Waggener, ColumbiaMagazine.com.
    Arabella Caldwell and Benjamin Hancock, above, members of the Adair County High School STEM (Science, Technology, Education and Math) Club, described the Solar Eclipse which, they reported will have 98.473% darkness here in Columbia, KY, on Monday, starting at 1:29pmCT and lasting until 1:31pmCT. Also taking part in the presentation was Liam McGough, not in photo. Hancock compared the solar eclipse to the Kentucky Derby: "The Derby is the fastest two minutes in sports. The Total Eclipse of the sun will be the fastest two minutes in science." He said that Western Kentucky University has provided eclipse viewing glasses for every student in the school system, and that a busload of students from ACHS are going to Elkton, Todd County, KY, to experience the Eclipse within the path of Totality.

    Read More... | Comments? | Click here to share, print, or bookmark this photo.



    Adair Co. School Board 17 Aug 2017: Chair Lisa Burton receives solar eclipse glasses



    2017-08-20 - Adair County School District Conference Room, 1204 Greensburg Street, Columbia, KY - Photo by Ed Waggener.
    Liam McGough, a member of the ACHS STEM Club, hands a pair of Solar Eclipse Glasses to Chairperson of the Board Lisa Burton (Div 3), as Dr. Pam Stephens, Superintendent, left, looks on. Second from right is Coleman Hurt, Attorney, and School Board Member Jonathan Gaskins (4). Superintendent Stephens said that students whose parents request they stay home will be allowed to do so without penalty, but viewers will not be provided to them. Students who wish to participate in outdoor activities will be allowed to do so, with permission slips signed by their parents. Students in the lower grades, with permission slips, will be able to take part in Eclipse Activities, but will be on sides away from the sun. They will experience the two minutes of darkness, but without the risk of damage to their eyes. - EW

    Read More... | Comments? | Click here to share, print, or bookmark this photo.



    Mr. Shelley III, reports factors affecting energy, utility costs



    2017-08-21 - Adair County Board of Education Conference Room, 1204 Greensburg Street, Columbia, KY - Photo by Ed Waggener.
    John Shelley III, Title 1 Coordinator and overseer of energy usage for the Adair County School District, delivered the annual report for the district campus electricity, water, and gas usage, and along with the report, factors which affect energy use. - EW. Photo 17 Aug 2017, at the August session of the Adair County School Board.

    Read More... | Comments? | Click here to share, print, or bookmark this photo.



     























     
     
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