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CAUD Board of Commissioners meeting 6 Jul 2017 - Report

  • Commissioners give go ahead for Burkesville Street Phase of the Downtown Project
  • Highway 704 Project complete, with only minor punch list remaining
  • New Property and Liability carrier approved.
  • Districts inspection by PSC and Division of Water go well
  • Retirement of longtime CAUD employee Dana Rogers announced
  • Joshua Wilson hired full time for Sewer Department
  • Good reports given from water and sewer plants
  • New truck arrives. Commissioners declare surplus and approve advertising for bids

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By Ed Waggener

The Columbia/Adair County Utilities District voted to proceed with the Burkesville Phase of the Downtown Project at a special regular meeting last night, Thursday, July 6, 2017, after reviewing an outline of the project from General Manager Lenny Stone and Monarch Engineering, Inc. CEO David Bowles.

The vote to advertise for bids on a motion by Commissioner Doug Sapp, with a second by David Jones, and Commissioners Junior Brown and Mike Newton joining in affirming for a unanimous voted.

Commissioner Sapp stipulated that the general manager is to keep the commissioners informed if any change orders are needed. Mr. Bowles and General Manager Stone noted that the contract will specify that the bids will specify that the contract will require bidders to take full responsibility should more rock be encountered.

Mr. Bowles said the work on Burkesville Street will be an extremely tough, using hyperbole, he expressed it as "being one of the toughest jobs since the beginning of time.

He told the commissioners that his estimate on the job will be that it can be done for approximately $1 million.

He gave the board a proposed schedule to advertise bids by July 10, 2017, and to present the engineers recommendation by August 10, 2017. After that, application will be made to the Public Service Commission, and, after their approval, the construction bid will be awarded to the contractor.

Mr. Bowles said he expects construction to start January 1, 2018, and to be completed by July 1, 2018.

He said that an existing 4" line from Hudson Street on the west side of Burkesville Street will be retained, and that an 8" line will be constructed on the east side of the road. The reason, he said, was to avoid crossings from the east to the west side of the street, both because of the extremely rocky, terrain, and to avoid existing lines which were installed before mapping was generally by the old Columbia Water Company.

Highway 704 Project complete except for minor punchlist items

Calling it "one of the best things we've ever done," General Manager Stone told the commmisioners that the KY 704 project is now done, lacking only minor punchlist items to be done.

He said that he's had only two complaints - and those not serious - that there is too much pressure at some points. That will be controlled, he said, with PVR's, Pressure Reducing Valves. Mr. Stone said that the the "complainers" told him there would be no way they'd want to go back to the situation they had last summer, and many summers before.

Property and Liability Insurance confirmed

The board approved a property and liability insurance contract with the Kentucky League of Cities, the lowest of three bids by just $200 over a contract offered by Columbia firm Brown & Brown of Kentucky. However, the KLC contract included a bonus grant of up to $5,000 in matching funds for safety equipment. The new contract replaces one costing over $92,000. Mr. Stone said that he will invite Brown & Brown to bid on next years contract.

Inspections went well

The utility had two inspections in recent weeks. One from the Kentucky Division of Water had no negatives.

The other inspection, by the PSC, pointed out two deficiencies in paperwork and the annual report, the second had to do with water loss. Mr. Stone said that the district was within the range of acceptable water loss, and that this should be no problem. He noted part of the water loss is because the district does not charge fire departments for water used extinguishing fires, and he noted, a chronic water loss will be eliminated when the Burkesville Street Phase is completed and new pipe is laid. "We have a loss where we can hear the water," he said, but have not been able to locate the leak.

Retirement of Dana Rogers announced

Mr. Stone said that longtime utility worker Dana Rogers, who came to CAUD from the old Columbia Utilities Company, will retire effective July 31, and said that a dinner will be given in his honor at 11amCT, August 4, 2017.

New truck arrives; board approves selling old one as surplus

Mr. Stone said that a new pickup truck ordered for CAUD has come in, and asked approval to advertise the one it replaces as surplus. On a motion by Commissioner Mike Newton, with a second by Commissioner Doug Sapp, the action was unanimously approved.

New employee approved for the Sewer Plant

Mr. Stone reported that both the water plant and the sewer plant were running well in June. He asked that a third employee be hired at the wastewater plant, and approval was given to add Joshua Wilson full time at $10 an hour, to go to $10.50 after a 90 day probationary period.

Minutes routinely approved

Minutes for two meetings in June were routinely and unanimously approved.


All five commissioners and the General Manager were present, along with Board Attorney Marshall Loy, David Bowles and Lee Mudd of Monarch Engineering, members of the media, and water customer Thomas Nolan.

COLUMBIA/ADAIR COUNTY UTILITIES BOARD (CAUD), Lenny Stone, General Manager; meets at 4:30pmCT/5:30pmET, every second Thursday in the board room of the district at 109 Grant Lane, Columbia, KY. The Board includes Doug Sapp (term expires June 2020), Junior Brown (term expires May 2020), Mike Newton (term expires February 2019), Wid Harris (term expires August 2018) and David Jones (term expires November 2018). The meetings are open to the public. - Jennifer Carter, Office manager Phone: 270-384-2181.

This story was posted on 2017-07-07 15:26:58
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CAUD Board Meeting 6 Jul 2017: Finally, Burkesville Street Project underway

2017-07-07 - Columbia/Adair Utilities District Office, 109 Grant Lane, Columbia, KY - Photo by Ed Waggener,
General Manager Lenny Stone outlines the scope of the Burkesville Street Waterline Project from a map provided by Monarch Engineering of Lawrenceburg, KY. A fundamental plan of the project is to have a new 8" line, approximately 5,000 feet long, on the east side of Burkesville Street. Because of the heavy rock and maze of crossovers, an existing 4" line will be retained on the west side of the road. The board approved proceding with the project at its special called meeting, Thursday, July 6, 2017. Seated, right side, front to back, are Commissioners Junior Brown, Doug Sapp, and Chair Wid Harris. On the left, are Commissioners Mike Newton and David Jones.

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Monarch Engineering presents schedule for Burkesville Street project

2017-07-07 - CAUD District office, 109 Grant Lane, Columbia, KY - Photo Chart by David Bowles, Monarch Engineering, Inc..
If target dates are met, bids for the Burkesville Street water system improvement award datecould be as early November 1, 2017; work could start by January 1, 2018, and expected substantial completion date could be less than one year away, according to a schedule presented to the Columbia-Adair Utilities District Board of Commissioners at it regular meeting, last night, Thursday, July 6, 2017. - EW

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