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Record Of Proceedings: Adair Co Board of Education, 28 Jan 2016 Unofficial Columbia, KY., January 28, 2016 The Adair County Board of Education met at Columbia, KY at 6:00 o'clock P.M., on the 28th of January, 2016, with the following members present:
The Regular Board meeting was called to order by Chairman Floyd Burton Adair County School Board members and Superintendent Reed opened the meeting with the Pledge of Allegiance APPROVAL OF AGENDA Motion was made by Quinn Lasley and seconded by Lisa Burton to approve the Agenda plus one addendum item except for Consent Agenda Item #12. All members voted for the motion. APPOINTMENT OF BOARD CHAIRPERSON FOR 2016 Motion was made by Mike Harris and seconded by Quinn Lasley to appoint Floyd Burton as Board Chairman for a period of one year to end December 31, 2016. Voting for the motion: L. Burton, Harris, Harvey, Lasley Abstain: Burton APPOINTMENT OF BOARD VICE-CHAIRPERSON FOR 2016 Motion was made by Floyd Burton and seconded by Mike Harris to appoint Quinn Lasley as Board Vice-Chairperson for a period of one year to end December 31, 2016. Voting for the motion: Burton, L. Burton, Harris, Harvey Abstain: Lasley APPOINTMENT OF SECRETARY TO THE BOARD FOR 2016 Motion was made by Mike Harris and seconded by Terry Harvey to appoint Alan Reed as Secretary to the Board for a period of one year to end December 31, 2016. All members voted for the motion. PUBLIC FORUM TO ADDRESS QUESTIONS AND CONCERNS ON THE NUTRITION AND PHYSICAL ACTIVITY REPORT Carol Roy, Assistant Food Service Director, was available for any questions or concerns that the public might have. No one was present at the forum. APPROVAL OF CONSENT AGENDA Motion was made by Quinn Lasley and seconded by Terry Harvey to approve the Consent Agenda plus one addendum item except for Agenda Item #12. Terry Harvey asked that Agenda Item #12 be pulled from the Consent Agenda for discussion. All members voted for the motion. APPROVAL OF MINUTES Motion was made by Quinn Lasley and seconded by Terry Harvey to approve the December 17, 2015 Regular Board Meeting minutes and January 7, 2016 Special Called Board Meeting minutes. All members voted for the motion. APPROVAL OF TREASURER'S REPORT Motion was made by Quinn Lasley and seconded by Terry Harvey to approve the Treasurer's Report. All members voted for the motion. APPROVAL OF PAYMENT OF BILLS Motion was made by Quinn Lasley and seconded by Terry Harvey to approve payment of the bills. All members voted for the motion. APPROVAL OF CONSTRUCTION BILLS: ATLAS METAL PRODUCTS - PAY APP #2 BRANSCUM CONSTRUCTION COMPANY - PAY APP #5 REXEL USA - PAY APP #2 Motion was made by Quinn Lasley and seconded by Terry Harvey to approve construction bills: Atlas Metal Products - Pay App #2 - $6,135.78 Branscum Construction Company - Pay App #5 - $81,406.00 Rexel USA - Pay App #2 - $2,510.64 All members voted for the motion. APPROVAL OF CHANGE ORDER #1 TO EXTEND BUS GARAGE PROJECT COMPLETION DATE DUE TO ELECTRICITY Motion was made by Quinn Lasley and seconded by Terry Harvey to approve Change Order #1 to extend Bus Garage Project completion date due to electricity. All members voted for the motion. APPROVAL OF CHANGE ORDER #2 FOR ELECTRICAL TRENCH Tabled APPROVAL OF CHANGE ORDER #3 ON BUS GARAGE CONSTRUCTION - CREDIT FOR CHANGE OF WALL TYPE Motion was made by Quinn Lasley and seconded by Terry Harvey to approve Change Order #3 on Bus Garage Construction - credit for change of wall type. All members voted for the motion. APPROVAL OF COMPREHENSIVE DISTRICT IMPROVEMENT PLAN Motion was made by Quinn Lasley and seconded by Terry Harvey to approve Comprehensive District Improvement Plan as presented by Phyllis Curry, Academic Dean. All members voted for the motion. APPROVAL TO WAIVE FEES FOR USE OF ADAIR COUNTY MIDDLE SCHOOL GYM FOR A BENEFIT SINGING/AUCTION Motion was made by Quinn Lasley and seconded by Terry Harvey to approve to waive fees for use of Adair County Middle School gym for a benefit singing/auction on February 6, 2016 as presented by the family of Donnie Powell. All members voted for the motion. APPROVAL FOR USE OF ADAIR COUNTY SCHOOL CAMPUS FOR A RELAY FOR LIFE FUNDRAISER Motion was made by Quinn Lasley and seconded by Terry Harvey to approve for use of Adair County School Campus for a Relay for Life fundraiser on Saturday, April 30, 2016 as presented by Ashley Fudge, Glens Fork Church of the Nazarene. All members voted for the motion. APPROVAL OF UPDATE TO INFINITE CAMPUS PARENT PORTAL ACCEPTABLE USE POLICY AND APPLICATION Motion was made by Quinn Lasley and seconded by Terry Harvey to approve update to Infinite Campus Parent Portal Acceptable Use Policy and Application as presented by Robbie Harmon, Dean of Students. All members voted for the motion. APPROVAL TO AUTHORIZE THE SUPERINTENDENT TO SIGN A MEMORANDUM OF AGREEMENT WITH SOMERSET COMMUNITY COLLEGE TO OFFER ADULT CLASSES AT ADAIR COUNTY HIGH SCHOOL Motion was made by Quinn Lasley and seconded by Terry Harvey to approve to authorize the Superintendent to sign a Memorandum of Agreement with Somerset Community College to offer Adult Classes at Adair County High School. All members voted for the motion. ACKNOWLEDGEMENT OF PERSONNEL ACTION Acknowledgement of personnel action. Superintendent made a report on various issues. PUBLIC COMMENTS No public comments. APPROVAL OF MONTHLY FINANCIAL STATEMENTS - Renae Smith Motion was made by Terry Harvey and seconded by Lisa Burton to approve the Monthly Financial Statements as presented by Renae Smith, Director of Finance. All members voted for the motion. BUILDINGS AND GROUNDS UPDATE - David Jones Buildings and Grounds update presented by David Jones, Transportation Director/Maintenance Director. UPDATE ON ADAIR COUNTY HIGH SCHOOL BOILER AND APPROVAL OF BG-1 FORM - David Jones/Renae Smith Update on Adair County High School boiler and approval of BG-1 Form as presented by David Jones, Transportation/Maintenance Director and Renae Smith, Director of Finance. REVIEW/APPROVAL OF DRAFT BUDGET FOR 2016-2017 SCHOOL YEAR - Renae Smith Motion was made by Terry Harvey and seconded by Quinn Lasley to approve Draft Budget for 2016-2017 school year as presented by Renae Smith, Director of Finance. All members voted for the motion. DISCUSSION/POSSIBLE APPROVAL OF SECURITY CAMERA SYSTEM - Carla Perkins Motion was made by Mike Harris and seconded by Quinn Lasley to approve purchase of Security Camera System as presented by Carla Perkins, Technology Coordinator. Paid as follows: KETS - Server - $12,320.88 General Fund - Surveillance Cameras - $17,743.20 General Fund - Cabling Installation for Cameras - $6,517.52 All members voted for the motion. APPROVAL TO SET REGULAR SCHOOL BOARD MEETING'S DATE AND TIME Motion was made by Floyd Burton and seconded by Terry Harvey to approve to set Regular School Board Meeting's date and time to the third Thursday of each month at 6:00 p.m. All members voted for the motion. APPROVAL TO APPOINT SCHOOL BOARD ATTORNEY FOR 2016 - 2019 CALENDAR YEARS Motion was made by Quinn Lasley and seconded by Lisa Burton to approve to appoint Jeff Hoover, with Hoover Law Office, as the School Board Attorney for 2016 - 2019 calendar years. All members voted for the motion. EXECUTIVE SESSION PURSUANT TO KRS 61.810(1)(F) STUDENT DISCIPLINE Motion was made by Terry Harvey and seconded by Lisa Burton to go into Executive Session. All members voted for the motion. Motion was made by Mike Harris and seconded by Lisa Burton to come out of Executive Session All members voted for the motion. Motion was made by Quinn Lasley and seconded by Terry Harvey to approve to accept recommendation to expel student (1960814505) until January 2017 with services. All members voted for the motion. ADJOURNMENT Motion was made by Mike Harris and seconded by Quinn Lasley to adjourn. All members voted for the motion. This story was posted on 2016-02-05 17:46:56
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