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Adair County Fiscal Court meeting report, June 11, 2013
The following actions were taken in Tueday, June 11, 2013 meeting
Click on headline for story with photo(s)
By Ed Waggener
The Adair County Fiscal Court approved a Kentucky Highway Department funded bridge project for Clear Springs Road, off East 80 in District 2, for a badly need span over Powder Mill Road. The bridge is being built under a program set up by Gov. Steve Beshear to fund one bridge per year per county. The state is providing up to $63 for the fund. Any additional cost will be borne by Fiscal Court.
The action was one of several major decisions in a meeting at which Adair County Judge Executive Ann Melton presided, held with six magistrates present: Harold Burton (District 1); Daryl Flatt (2), Sammy Baker (3); Billy Dean Coffey (5), Joe Rogers (6), and Billy Rowe (7). Magistrate Perry Reeder is still recovering from injuries sustained in an auto accident.
County votes to proceed with energy savings program
The court accepted a proposal by Mr. Matt Callahan with the Cincinnati, OH, Perfection Group energy efficiency company, to make upgrades designed to produce energy savings guaranteed to more than offset the cost of the improvements. The first target of the upgrades would be the heat and air conditioning system at the Adair County Regional Jail. The work is similar to that done by AMERSCO at the Adair County School District and by the Siemens Corporation at Lindsey Wilson College.
The only costs for Adair County to find out if the work will be feasible will be the charges for advertising for Requests for Proposals (RFPs) in the local newspaper. As Mr. Callahan explained the program, it is a performance contract which will upgrade existing infrastructure to produce savings, which in turn are guaranteed to pay for the upgrades from the savings.
In the case of the Adair County Jail, the county is faced with the prospect that the ancient heating and air conditioning system could go out at any time. The performance contract would dovetail neatly with that need.
No payment for the work will be due until energy bills are audited at the end of one year and paymetns are made from the savings.
The Jail is a priority, but the vote of the court was to have the Perfection Group examine all the county's building's to ascertain which ones will qualify for the program.
The vote was 6-0 to move ahead with the plan. Callahan said that there is no commitment to follow through on the proposals on the county's part, but in most cases, government entities do find the plan worth while.
Callahan said that while the jail holds the most promise, going for what he called the "Power of a bundle," possible savings by having upgrades going on simultaneously or in sequence, made a look throughout the county's properties worthwhile."
Court approves Resolution for Energy Efficiency and Conservation Block Grants
Judy Keltner, representative of the Lake Cumberland Area Development District, present a resolution which required Fiscal Court Approval for the County Judge Executive to sign for a request for a grant from the Kentucky Department of Local Government block grants for Energy Efficiency and Conservation Block Loans. The measure was approved unanimously on a 6-0 vote.
CJE appoints committee to meet with City for local Human Rights Commission formation
Kentiucky Human Rights Commission Director John J. Johnson presented the proposal made at Columbia City Council on June 3, 2013, that a joint Columbia/Adair County Human Rights Commission be formed in Adair County.
The appeal struck a responsive chord in Fiscal Court as it had with the Columbia City Council. CJE Ann Melton appointed volunteers Magistrate Billy Rowe (District 7) and Daryl Flatt (District 2) to meet with appointees of Columbia Mayor Mark D. Harris as a preliminary to the establishment of a commission here.
Also speaking in favor or the formation of a local Human Rights Commission were Bobby Bowe, who told how much the State Human Rights Commission had been solve problems in a amicable manner; and Rev. Joseph Payne, Adair County School Board Member, Division 3, who emphasized how a Human Rights Commission would work to keep kids out of trouble, in school until graduation, and help all young people become productive citizens.
Ellen Zornes reports steady progress with Adair County Historic Courthouse
Ellen Zornes, President of the Adair Heritage Association, gave an optimistic report on progress at the Historic Adair County Courthouse. She was accompanied by the AHA's Lee Ann Jessee. Zornes thanked CJE Ann Melton for the lawn care and exterior enhancements, and thanked Mayor Mark D. Harris and City Streets Department Supervisor Donnie Rowe for painting the curbing around the courthouse.
Both CJE Ann Melton and Mayor Harris have been supportive of the preservation efforts.
She said that a new handicap accessible restroom is being installed, and the first phase of a replacement heating and air conditioning system, a Mitsubishi technology recommended for historic structures, will soon be online.
The restroom and the heat and air will make the building much more attractive to prospective tenants, she said. Two government prospects would have been much more likely had the problems with the restroom and the heating and air conditioning had been addressed, she said.
The Adair Heritage Association is proceeding with the idea of having as much space in the courthouse rented - first to government agencies which ought to be there in the first place, they think, and then to institutions and finally, as suites for private offices. Reasonable rates and full occupancy would provide for all operating costs, maintenance and needed preservation measures and improvements, they say.
The public has been asked to send suggestions for occupants which would fit the goals.
Court approves Road Report
The court unanimously approved the County Road Report, presented by Assistant Road Supervisor Tom Brock in the absence of Road Supervisor Jobe Darnell. Mowing rights of way is behind, and County Judge Ann Melton has authorized overtime to try to get control of Johnson Grass growth.
Court approves bids for paving work, paving material
The court approved the only bids submitted for paving and paving supplies, both from Gaddie-Shamrock. The bids were lower than those available on State Contracts. Both bids were unanimously accepted, 6-0.
Court accepts online bid for salt for de-icing
The court approved Cargill, Inc./Deicing Technology Business Unit, for 600 tons of salt at $67.73, established in an on-line reverse auction. The Bid was approved 6-0.
Fourteen road changes approved
Adair County 911 Mapping and Addressing Coordinator Justin Bailey conducted the reading of the roads. Changes were made in the system in all seven magisterial districts, all but one, a private passage approved in District 4 for Twin Oaks Drive off Moss Cemetery Road, were additions to the county road system, which included the following:
Lee Ann Jessie, Director of the Adair County Public Library, and library board member Mary Knight received approval to submit financial documents to the court which will be required of Special Taxing Districts starting in 2014.
Judge Melton presents litter abatement report
Judge Ann Melton gave the litter abatement report in the absence of County Solid Waste Coordinator A.L. Sinclair. In the past month, she said, 155 miles of roadsides were cleaned, with 542 bags of trash removed. At the tire amnesty, some 20,000 tires were taken. The roadside cleanup by the county crews is over for the Spring, but will start over in the Fall. The report was approved 6-0.
The court approved payments to Nunn Excavating for two dump cleanups. In two separate unanimous votes they okayed the payment of $4,100 for removing a dump on Sullivan Road, and a paymment of $3,600 for the removal of a dump on Cedar Grove Road.
Sheriff's Report approved
Sheriff Harrison Moss gave his activity report for the month of May, 2013:
In another Sheriff's Department action, CJE Ann Melton asked the court to approve the replacement of a car which had been totalled. Sheriff Moss had located a vehicle which would serve to fill out his fleet of cruisers. The court approved the payment of $2,882, half the vehicle's cost, from Local Government Economic Assistance Funds with the Sheriff's Department paying an equal amount from its budget. The motion was approved 6-0.
Employee changes approved for County Judge Executive's Office
The court approved a change in status for Jerri Nixon in the Judge's office. She will go from part-time to full time status, with a pay increase to $9.50 per hour.
Brooklyn Coomer was recommended for part-time work at $8/hour this summer to assist in the changeover to a new computer system in the CJE's office. The new computer will automate much of the work in Human Resources, including Payroll generation. The hiring was approved by a 6-0 vote.
County Treasury stays over $1 million
CJE Ann Melton gave the treasurer's report in the absence of County Treasurer Barry Corbin. The reconciled balance in all county funds was $1,069, 710.99 at the end of May, 2013, she said. The report was approved 6-0.
Judge Melton asked for pre-approval for budget transfers, if needed before the next fiscal court meeting on Tuesday, July 9, 2013. The pre-approved amounts were $10,000 from the General Fund to the Green River Animal Shelter fund; $60,000 from the General Fund to the Jail Fund; and $10,000 from the General Fund to the 911 Fund. The transfers were approved 6-0.
The magistrates received a report on the year to date transfers in the budget, which included, for the three departments which continuously need additional funds: $415,000 from the General Fund to the Jail, $85,000 from the General Fund to 911; and $95,500 from General Fund to Green River Animal Shelter.
Other budget transfers, year to date, include $220,000 from the Roads to General. $8,000 from LGEA to General; and $25,500 to Parks and Recreation.
A second reading of a budget amendment was approved.
Jailer Rick Wilson's report approved
Adair County Jailer Rick Wilson reported that the Adair County Jail had gross billings of $7e,758.88 in May, and a net after Adair County inmates cost deducted, and the additions of booking fees, medical fees, other income, home incarceration and Cumberland County Medical fees were added of $53,352.48 total to collect.
The report was approved 6-0.
The jailer requested approval for him to sign a contract with Southern Medical Partners to continue their contract with the jail providing medical services. The contract calls for a 2% increase in fees. The request was approved 6-0.
The court also approved a bid to Clinton County Fiscal Court for Adair County to hold incarcerated inmates from Clinton County. Jailer Wilson said that he would go to Albany and be present to answer Clinton County Fiscal Court members questions on the night the bid is considered.
The number of inmates in the Adair County Regional Jail has been declining. He reported.
Jailer Wilson's report on inmate provide labor was delivered to the magistrates and is attached to this article.
New hire for Green River Animal Shelter
The court voted 6-0 to approve the hiring of Jacqueline P. Makvansky, as a part-time employee at the Green River Animal Shelter, at a rate of $7.75 per hour. CJE Ann Melton said that limits have been set on travel for animal transfers. Trips to Lexington are no longer allowed; the limit is now 25 miles, she said. The animal shelter now has it's own van, which is a reason why, even with restrictions, the gas budget has been increase. Formerly, before the van was purchased, GRAS borrowed vehicles from the Road Department.
Court approves first reading of Nuisance Ordinance amendment
The court unanimously approved a second reading of an amendment to the County Nuisance Ordinance.
Routine measures approved
The court unanimously approved minutes of the May meeting, of the Bills and Additonal Bills,
This story was posted on 2013-06-13 04:10:32
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