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Adair County Fiscal Court meeting report, June 11, 2013

The following actions were taken in Tueday, June 11, 2013 meeting
  • Clear Springs Road Bridge over Powder Mill Creek approved
  • Court votes to proceed with energy savings program
  • Good news for Historic Adair County Courthouse - from Ellen Zornes, Judge Melton. Mayor Harris, Mr. Rowe, thanked for paint work. Restroom repairs underway. Mitsubishi Heating and Air units being installed.
  • Court approves Resolution for Energy Efficiency and Conservation Block Grants
  • Magistrates hear State Human Rights Director, Bobby Bowe, Rev. Payne on proposal for a Columbia/Adair County Human Rights Commission. CJE appoints Magistrates Billy Rowe and Sammy Baker, volunteers, to meet with City Council representatives on matter
  • Court Approves Road Report
  • Court approves bids for paving work, paving material
  • Bids for de-icing salt approved - awarded to Cargill, Inc.
  • Fourteen road changes approved in Reading of Roads
  • Adair County Library Board's financial statement accepted
  • Jailer Rick Wilson's report approved. Number incarcerated down. Court approves bid to house Clinton inmates. Southern Medical Partners contract, with 2% increase okayed for jail.
  • Spring litter abatement figures presented, approved
  • Sheriff's report approved; rebuilt cruiser for ACSO approved
  • Jerri Nixon promoted to full time in CJE office. Brooklyn Coomer approved to help with computer data transfer for computer system in CJE office<
  • Jacqueline P. Makvansky hired as part-time worker at GRAS. CJE restricts travel by GRAS van to 25 miles from home base
  • Court approves first reading of Nuisance Ordinance Amendment
  • Routine matters routinely approved.
  • County treasury balance remains over $1 million through May; budget transfers pre-approved for Jail, GRAS, and 911.

Click on headline for story with photo(s)

By Ed Waggener

The Adair County Fiscal Court approved a Kentucky Highway Department funded bridge project for Clear Springs Road, off East 80 in District 2, for a badly need span over Powder Mill Road. The bridge is being built under a program set up by Gov. Steve Beshear to fund one bridge per year per county. The state is providing up to $63 for the fund. Any additional cost will be borne by Fiscal Court.


The action was one of several major decisions in a meeting at which Adair County Judge Executive Ann Melton presided, held with six magistrates present: Harold Burton (District 1); Daryl Flatt (2), Sammy Baker (3); Billy Dean Coffey (5), Joe Rogers (6), and Billy Rowe (7). Magistrate Perry Reeder is still recovering from injuries sustained in an auto accident.

County votes to proceed with energy savings program

The court accepted a proposal by Mr. Matt Callahan with the Cincinnati, OH, Perfection Group energy efficiency company, to make upgrades designed to produce energy savings guaranteed to more than offset the cost of the improvements. The first target of the upgrades would be the heat and air conditioning system at the Adair County Regional Jail. The work is similar to that done by AMERSCO at the Adair County School District and by the Siemens Corporation at Lindsey Wilson College.

The only costs for Adair County to find out if the work will be feasible will be the charges for advertising for Requests for Proposals (RFPs) in the local newspaper. As Mr. Callahan explained the program, it is a performance contract which will upgrade existing infrastructure to produce savings, which in turn are guaranteed to pay for the upgrades from the savings.

In the case of the Adair County Jail, the county is faced with the prospect that the ancient heating and air conditioning system could go out at any time. The performance contract would dovetail neatly with that need.

No payment for the work will be due until energy bills are audited at the end of one year and paymetns are made from the savings.

The Jail is a priority, but the vote of the court was to have the Perfection Group examine all the county's building's to ascertain which ones will qualify for the program.

The vote was 6-0 to move ahead with the plan. Callahan said that there is no commitment to follow through on the proposals on the county's part, but in most cases, government entities do find the plan worth while.

Callahan said that while the jail holds the most promise, going for what he called the "Power of a bundle," possible savings by having upgrades going on simultaneously or in sequence, made a look throughout the county's properties worthwhile."

Court approves Resolution for Energy Efficiency and Conservation Block Grants

Judy Keltner, representative of the Lake Cumberland Area Development District, present a resolution which required Fiscal Court Approval for the County Judge Executive to sign for a request for a grant from the Kentucky Department of Local Government block grants for Energy Efficiency and Conservation Block Loans. The measure was approved unanimously on a 6-0 vote.

CJE appoints committee to meet with City for local Human Rights Commission formation

Kentiucky Human Rights Commission Director John J. Johnson presented the proposal made at Columbia City Council on June 3, 2013, that a joint Columbia/Adair County Human Rights Commission be formed in Adair County.

The appeal struck a responsive chord in Fiscal Court as it had with the Columbia City Council. CJE Ann Melton appointed volunteers Magistrate Billy Rowe (District 7) and Daryl Flatt (District 2) to meet with appointees of Columbia Mayor Mark D. Harris as a preliminary to the establishment of a commission here.

Also speaking in favor or the formation of a local Human Rights Commission were Bobby Bowe, who told how much the State Human Rights Commission had been solve problems in a amicable manner; and Rev. Joseph Payne, Adair County School Board Member, Division 3, who emphasized how a Human Rights Commission would work to keep kids out of trouble, in school until graduation, and help all young people become productive citizens.

Ellen Zornes reports steady progress with Adair County Historic Courthouse

Ellen Zornes, President of the Adair Heritage Association, gave an optimistic report on progress at the Historic Adair County Courthouse. She was accompanied by the AHA's Lee Ann Jessee. Zornes thanked CJE Ann Melton for the lawn care and exterior enhancements, and thanked Mayor Mark D. Harris and City Streets Department Supervisor Donnie Rowe for painting the curbing around the courthouse.

Both CJE Ann Melton and Mayor Harris have been supportive of the preservation efforts.

She said that a new handicap accessible restroom is being installed, and the first phase of a replacement heating and air conditioning system, a Mitsubishi technology recommended for historic structures, will soon be online.

The restroom and the heat and air will make the building much more attractive to prospective tenants, she said. Two government prospects would have been much more likely had the problems with the restroom and the heating and air conditioning had been addressed, she said.

The Adair Heritage Association is proceeding with the idea of having as much space in the courthouse rented - first to government agencies which ought to be there in the first place, they think, and then to institutions and finally, as suites for private offices. Reasonable rates and full occupancy would provide for all operating costs, maintenance and needed preservation measures and improvements, they say.

The public has been asked to send suggestions for occupants which would fit the goals.

Court approves Road Report

The court unanimously approved the County Road Report, presented by Assistant Road Supervisor Tom Brock in the absence of Road Supervisor Jobe Darnell. Mowing rights of way is behind, and County Judge Ann Melton has authorized overtime to try to get control of Johnson Grass growth.

Court approves bids for paving work, paving material

The court approved the only bids submitted for paving and paving supplies, both from Gaddie-Shamrock. The bids were lower than those available on State Contracts. Both bids were unanimously accepted, 6-0.

Court accepts online bid for salt for de-icing

The court approved Cargill, Inc./Deicing Technology Business Unit, for 600 tons of salt at $67.73, established in an on-line reverse auction. The Bid was approved 6-0.

Fourteen road changes approved

Adair County 911 Mapping and Addressing Coordinator Justin Bailey conducted the reading of the roads. Changes were made in the system in all seven magisterial districts, all but one, a private passage approved in District 4 for Twin Oaks Drive off Moss Cemetery Road, were additions to the county road system, which included the following:
  • In District 1 (Harold Burton) - Hawkbranch Lane off B. Goodin Road, an addition of .274 miles; Kinnett Road off grassy Springs Road, an addtion of .098 miles; and Tommy Burton Road off Liberty Road, an addition of .222 miles
  • In District 2 (Daryl Flatt) - Sneed Lane off R Grider Road, add .12 miles; and Plainview Lane off Hooterville Road, add .107 miles
  • In District 3 (Sammy Baker) - Beaver Lane off Sandlick Road; J. Samuel Road off Union Church Lane, extend .292 miles; and Mackey Spoon Road off Jr. Spoon Road, extend .265 miles
  • In District 4 (Perry Reeder) - The private passage mentioned above, Twin Oaks Drive.
  • In District 5 (Billy Dean Coffey) - Phipps-Keltner Road off Milltown Road, add .34 miles
  • In District 6 (Joe Rogers) - Bradshaw Road off Bridgewater Road, extend .016 miles; Goode Ridge Road off Tucker Woods Road, add .679 miles
  • In District 7 (Billy Rowe) - McDonald's Drive off V.P. Henry Drive, add .07; Sunflower Way off Taylro Ford Road, add .126 miles
Adair County Library Board's Financial Statements accepted

Lee Ann Jessie, Director of the Adair County Public Library, and library board member Mary Knight received approval to submit financial documents to the court which will be required of Special Taxing Districts starting in 2014.

Judge Melton presents litter abatement report

Judge Ann Melton gave the litter abatement report in the absence of County Solid Waste Coordinator A.L. Sinclair. In the past month, she said, 155 miles of roadsides were cleaned, with 542 bags of trash removed. At the tire amnesty, some 20,000 tires were taken. The roadside cleanup by the county crews is over for the Spring, but will start over in the Fall. The report was approved 6-0.

The court approved payments to Nunn Excavating for two dump cleanups. In two separate unanimous votes they okayed the payment of $4,100 for removing a dump on Sullivan Road, and a paymment of $3,600 for the removal of a dump on Cedar Grove Road.

Sheriff's Report approved

Sheriff Harrison Moss gave his activity report for the month of May, 2013:
  • 62 Warrants of arrest served
  • 8 Criminal cases opened
  • 11 Call response reports written
  • 6 Emergency protection orders served
  • 6 Domestic abuse cases worked.
  • 13 Non-injury accidents worked
  • 7 Injury accidents worked
  • 20 Out of county transports
  • 18 Citations written for criminal activity
  • 44 Civil process papers served
  • 5 Criminal summonses served
  • 73 Subpoenas served
  • 115.5 Hours of court security provided
  • 119 Vehicle inspections done
The report was approved 6-0.

In another Sheriff's Department action, CJE Ann Melton asked the court to approve the replacement of a car which had been totalled. Sheriff Moss had located a vehicle which would serve to fill out his fleet of cruisers. The court approved the payment of $2,882, half the vehicle's cost, from Local Government Economic Assistance Funds with the Sheriff's Department paying an equal amount from its budget. The motion was approved 6-0.

Employee changes approved for County Judge Executive's Office

The court approved a change in status for Jerri Nixon in the Judge's office. She will go from part-time to full time status, with a pay increase to $9.50 per hour.

Brooklyn Coomer was recommended for part-time work at $8/hour this summer to assist in the changeover to a new computer system in the CJE's office. The new computer will automate much of the work in Human Resources, including Payroll generation. The hiring was approved by a 6-0 vote.

County Treasury stays over $1 million

CJE Ann Melton gave the treasurer's report in the absence of County Treasurer Barry Corbin. The reconciled balance in all county funds was $1,069, 710.99 at the end of May, 2013, she said. The report was approved 6-0.

Judge Melton asked for pre-approval for budget transfers, if needed before the next fiscal court meeting on Tuesday, July 9, 2013. The pre-approved amounts were $10,000 from the General Fund to the Green River Animal Shelter fund; $60,000 from the General Fund to the Jail Fund; and $10,000 from the General Fund to the 911 Fund. The transfers were approved 6-0.

The magistrates received a report on the year to date transfers in the budget, which included, for the three departments which continuously need additional funds: $415,000 from the General Fund to the Jail, $85,000 from the General Fund to 911; and $95,500 from General Fund to Green River Animal Shelter.

Other budget transfers, year to date, include $220,000 from the Roads to General. $8,000 from LGEA to General; and $25,500 to Parks and Recreation.

A second reading of a budget amendment was approved.

Jailer Rick Wilson's report approved

Adair County Jailer Rick Wilson reported that the Adair County Jail had gross billings of $7e,758.88 in May, and a net after Adair County inmates cost deducted, and the additions of booking fees, medical fees, other income, home incarceration and Cumberland County Medical fees were added of $53,352.48 total to collect.

The report was approved 6-0.

The jailer requested approval for him to sign a contract with Southern Medical Partners to continue their contract with the jail providing medical services. The contract calls for a 2% increase in fees. The request was approved 6-0.

The court also approved a bid to Clinton County Fiscal Court for Adair County to hold incarcerated inmates from Clinton County. Jailer Wilson said that he would go to Albany and be present to answer Clinton County Fiscal Court members questions on the night the bid is considered.

The number of inmates in the Adair County Regional Jail has been declining. He reported.

Jailer Wilson's report on inmate provide labor was delivered to the magistrates and is attached to this article.

New hire for Green River Animal Shelter

The court voted 6-0 to approve the hiring of Jacqueline P. Makvansky, as a part-time employee at the Green River Animal Shelter, at a rate of $7.75 per hour. CJE Ann Melton said that limits have been set on travel for animal transfers. Trips to Lexington are no longer allowed; the limit is now 25 miles, she said. The animal shelter now has it's own van, which is a reason why, even with restrictions, the gas budget has been increase. Formerly, before the van was purchased, GRAS borrowed vehicles from the Road Department.

Court approves first reading of Nuisance Ordinance amendment

The court unanimously approved a second reading of an amendment to the County Nuisance Ordinance.

Routine measures approved

The court unanimously approved minutes of the May meeting, of the Bills and Additonal Bills,


This story was posted on 2013-06-13 04:10:32
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Adair County Regional Jail RCC Report, May 2013



2013-06-07 - Columbia, KY - Photo by Rick Wilson, Adair County Jailer. Adair County Regional Jailer Rick Wilson has prepared this chart as part of his report to the Adair Fiscal Court for iits regular meeting, Tuesday, June 11, 2013, at 7amCT, in the basement of the Adair Annex, 424 Public Square, Columbia, KY.
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The Courthouse: Through the storm, through the night



2013-06-12 - 500 Public Square, Columbia, KY - Photo by Ed Waggener. The Historic Adair County Courthouse is showing steady progress Ellen Zornes told the Adair County Fiscal CourtThis photo was taken the night before the meeting, as a summer storm was clearing Monday evening, June 10, 2013, an icon as symbolic of a bright new day to Adair Countians as a rainbow is to the world, shone brightly against stormy skies. Not everything was in sync: Major touchups to the curbing was completed on June 11, 2013, courtesy Columbia Mayor Mark D. Harris and carried out by City Streets Superintendent Donnie Rowe. The TheatreFest Banner had not been put in place heralding a cultural series which may just be the big news of the year. And the Baptist Church Chimes weren't playing "Lead Me On, Precious Lord," but all in all, a great moment in Downtown Columbia. - EW. Clicking ReadMore accesses the photo album from Monday afternoon's storm/rainbow and sunshine aftermath
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The White Monumental Bollard is White for June Dairy Day



2013-06-12 - 500 Public Square, Columbia, KY - Photo by Ed Waggener. "The Courthouse is Adair County's Brass Rail", Dr. John Begley often said. "It ought to be maintained as a symbol, as the brass rail on the Administration Building steps is maintained as a symbol at Lindsey Wilson." And so it seems, today, after Columbia Street Superintendent Donnie Rowe trimmed the curb in white paint, and, especially, painted the Monumental White Bollard protecting the corner of the Historic Courthouse from errant semi trucks, is now. The signage is neat, with the TheatreFest banner tastefully appended. And perhaps, in keeping with Government Neutralization, the enigmatic arrows which send a motorist the wrong way around the square are fittiing in a town with enigmatic, rather 1930s Teutonic inspired flag and its slogan, "Looking Backward to Forge Ahead," (or some such), letting the world know that the Leonard Wibberly fictional monarchy, the Duchy of Fenwick with its two headed eagle - one saying Yea, the other Nay - has nothing on Adair County. In any case, through the efforts of CJE Ann Melton, Mayor Mark Harris and the Adair Heritage Association, the Courthouse will be bright for June Dairy Day/Farmers Market on the Square, Saturday, June 15, 2013. - CM
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Tom Brock: On camera at Fiscal Court, June 11, 2013



2013-06-12 - Adair Annex, 424 Public Square, Columbia, KY - Photo by Ed Waggener. Tom Brock, Assistant Adair County Roads Supervisor was on camera giving the road report in place of Supervisor Jobe Darnell. The road department had an extremely busy month. A big item was that four roads have had potholes patched with the counties new total patcher. The extraordinarily rainy weather, while good for hay crops, has been good for Johnson grass as well, Judge Ann Melton said, and the county has been asking for volunteer mowers to mow overtime to hold the pesky growth at bay. At left is Duo County Telecom Videographer Ramie Hutchison.
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Human Rights Commissioner John J. Johnson at Fiscal Court



2013-06-12 - Adair Annex basement, 424 Public Square, Columbia, KY - Photo by Ed Waggener.
Kentiucky Human Rights Commission Director John J. Johnson presented the proposal made at Columbia City Council on June 3, 2013, that a joint Columbia/Adair County Human Rights Commission be formed in Adair County. The appeal struck a responsive chord in both bodies. CJE Ann Melton appointed volunteers Magistrate Billy Rowe (District 7) and Daryl Flatt (District 2) to meet with appointees of Columbia Mayor Mark D. Harris as a preliminary to the establishment of a commission here.

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Matt Callahan: Helping AC save money going greener



2013-06-13 - Adair Annex, 424 Public Square, Columbia, KY - Photo by Ed Waggener. Adair County Fiscal Court goes greener Matt Callahan, above, representing the Perfection Group, a Cincinnati, OH based energy efficiency company, pondered a question a magistrate during the Tuesday night, June 11, 2013 regular session of Adair Fiscal Court. The court approved a proposal by Callahan, recommended by CJE Ann Melton, to advertise for Requests for Proposals to initiate the cost savings program. The first target of the upgrades would be the heat and air conditioning system at the Adair County Regional Jail. The work is similar to that done by AMERSCO at the Adair County School District and by the Siemens Corporation at Lindsey Wilson College. Interest in Green initiatives such as this one have intensified under the pressure of budget constraints in recent years. Local governments and institutions have been especially aggressive in energy savings program, solid waste cost reductions, and reduction in zomby (neglected and routinely paid) account costs of telephony systems.
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Happy Times: Ellen Zornes of Adair Heritage Association



2013-06-13 - Adair Annex basement, 424 Public Square, Columbia, KY - Photo by Ed Waggener. Ellen Zornes, President of the Adair Heritage Association couldn't have been happier at the regular meeting of the Adair County Fiscal Court. She updated Magistrates on progress being made at the Historic Courthouse. In addition to major updates in heating and air conditioning and the renovation of the restrooms, she reported on the cosmetic changes made to the exterior and the attention given the icon by Adair CJE Ann Melton and Columbia Mayor Mark D. Harris. Progress is steady, she said, and reminded the court that successful projects in other communities often take 14-15 years or longer. The AHA is now taking a pragmatic course, first, with a goal of attracting tenants to pay the overhead and costs, while still preserving the beautiful symbol of Adair County - frequently called the most beautiful public structure anywhere.
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